Clinical hours management system - Notion template

The Clinical Hours Management System is a comprehensive, all-in-one tool designed for professionals and trainees to efficiently track, manage, and monitor their training or licensure hours. Whether you are completing clinical work, supervision, or indirect activities, this system ensures your progress is accurately captured and easily visualized.

Key features:

1. Centralized Clinical Hours Logging

• Log every session, supervision meeting, or indirect activity in the Clinical Hours Log database.
• Record hours, date, type of activity, and attach notes or reflections.
• Tag the correct Required Parameter for accurate progress tracking.

2. Required Parameters & Progress Tracking

• Define all required hour categories, such as Direct Client Contact, Individual Supervision, Group Supervision, and Indirect Hours.
• Visual Progress Bars show real-time completion for each category.
• Status Alerts highlight categories that are on track, behind, or approaching deadlines.

3. Total Hours Overview

• The Total Hours database provides a centralized summary of all completed hours across categories.
• Visual progress bars allow at-a-glance understanding of your milestones.

4. Sites & Supervisors Tracking

• Track each placement site with details like setting type, population served, and duration.
• Link hours to each Site and Supervisor for automatic rollups of total hours per location or supervisor.
• Keep track of individual and group supervision sessions efficiently.

5. Reflection & Professional Growth Journal

• Record insights, reflections, and supervisor feedback in the Reflection Journal.
• Link reflections to specific log entries for context and documentation.
• Supports continuous professional development and self-reflection.

6. Document Management

• Store all essential agreements, evaluations, and contracts in the Documents database.
• Link documents to relevant sites or supervisors for easy access.
• Maintain a complete record of compliance and official documentation.

7. Fully Integrated System

• Every database is interconnected, ensuring seamless updates and accurate rollups.
• Automated calculations reduce manual tracking and errors.
• Designed to provide a clear, real-time view of your progress toward completing required hours.

This Clinical Hours Management System is the perfect companion for professionals and trainees seeking a structured, reliable, and visual way to manage their clinical and supervision hours. It simplifies tracking, enhances organization, and keeps you focused on achieving your professional goals.