ISO 42001 AI Management System Toolkit — English Edition | NexoDocs Word & Excel Templates

FULL DESCRIPTION

Do you need to implement an AI management system based on ISO/IEC 42001:2023 without starting from a blank page? The NexoDocs AI Management System Toolkit brings together, in English, the templates and tools for the whole cycle: gap self-assessment, context and AI roles, AI system inventory, scope, AI policy, AI risk assessment and treatment, AI system impact assessment, Statement of Applicability for the 38 Annex A controls, topic-specific policies, life cycle and data controls, suppliers, incidents, indicators, internal audit, management review and improvement.

Every Word document has a cover with document control, a replaceable logo, a header and footer with classification, an implementation note explaining what to adapt, the decisions your organization must take before approval and what the auditor usually checks. The Excel tools calculate risk levels, impact levels, consistency checks and progress automatically; formulas are protected without a password and inputs are guided by drop-down lists.

Blank templates are kept separate from completed examples. The examples show how the templates are adapted to a fictitious organization (NubeSur IT Services) with two AI systems: a customer support chatbot and a CV screening tool.

The toolkit is aligned with ISO/IEC 42001:2023. It does not reproduce the text of the standard, which must be purchased separately, and it does not guarantee certification, which depends on your implementation and on the certification body.

BENEFITS

• Saves writing from scratch: 30 Word documents and 31 Excel tools ready to adapt.
• AI system impact assessment template: screening, impacts on individuals, groups and society, severity, likelihood and residual level.
• Statement of Applicability for the 38 Annex A controls with an automatic consistency check for each control.
• AI risk register with heat map and residual risk, based on a documented methodology.
• 11 policies: the AI policy plus 10 topic-specific policies (responsible use, life cycle, data, resources, transparency, concerns, incidents, suppliers and customers, human oversight and generative AI use by staff).
• Orientation crosswalk to the EU AI Act (Regulation (EU) 2024/1689) and an integration map with ISO/IEC 27001 to reuse your ISMS.
• Gap self-assessment with progress by clause and a 30-week Gantt plan.
• Master index with links to open every file. No macros, add-ins or subscriptions.

PACKAGE CONTENTS

• 00 Start here: customization guide (Word and PDF), implementation guide (Word and PDF) and master index with links (Excel).
• 01 Getting started tools: gap self-assessment and project plan with Gantt chart.
• 02 AIMS implementation (clauses 4 to 10): context and AI roles, interested parties, legal requirements, scope, AI policy, roles, AI system inventory, objectives, change planning, risk methodology and register, treatment plan, Statement of Applicability, impact assessment procedure and template, awareness program, competence, communication, documented information, AI resources register, operational control, life cycle procedure and validation record, incident and supplier registers, evidence register, internal audit (procedure, program, checklist, plan and report), indicators, management review, nonconformities.
• 03 Policies and controls: 10 topic-specific policies for the Annex A controls.
• 04 Completed examples: NubeSur case study (Word and PDF) and 5 completed Excel examples.
• 05 Resources: glossary, traceability matrix, EU AI Act crosswalk, ISO/IEC 27001 integration map, license (Word and PDF) and version history.

WHO IT IS FOR

Organizations that develop, provide or use AI systems and want to manage them responsibly, consultants who support them, and organizations with an ISO/IEC 27001 ISMS that want to extend it to AI.

DELIVERY AND COMPATIBILITY

Instant download of a ZIP file (about 2.3 MB). Word (.docx) and Excel (.xlsx) files; all files were opened and their formulas recalculated without errors in Microsoft Word and Excel for Windows (Microsoft 365). Mac, LibreOffice and Google Workspace were not tested. License for one organization; resale is not allowed.

NOTICES

Independent product, not affiliated with ISO or IEC. It does not reproduce the text of ISO standards. It does not guarantee certification and it is not legal advice; the EU AI Act crosswalk is an orientation and dates may change. The examples are fictitious.

AI NOTICE: created with substantial AI assistance (Claude); all files were checked in Microsoft Word and Excel for Windows. No additional human expert review is claimed.

Questions: hola@nexodocs.com · nexodocs.com