UK Edition: Office Filing Work Task Box: Alphabetical, Number and Date Order, SEND, KS4 and Post-16

Filing comes up on almost every office placement, and it is usually the first job a supervisor hands a new worker. Learners who can say the alphabet still get stuck on Baker and Banerjee, or on whether 3107 comes before 3170. This box slows those moments down. The Drawer Check cards came from real job sites, where finding a folder someone else put in the wrong place is part of the work, and telling the supervisor about it is too.

How it works

At Level A, learners file folders into four drawer labels by the first letter of the last name. At Level B, they put 24 folders in full ABC order using the Filing Rules page. At Level C, they file invoices by number and forms by date, then find the misfiled folder on 4 Drawer Check cards. Learners check their own work with the card codes (cover with tape if they peek), and you record accuracy and prompt level on the data sheet.

What you get (25 A4 pages plus an editable Word file)

• Level A: 12 folder cards to file by first letter into 4 drawers

• Level B: 24 folder cards to put in full ABC order by last name

• Level C: 24 cards (10 invoices, 10 dated forms, and 4 Drawer Check cards with a misfiled folder to find)

• 4 drawer labels for Level A and 2 drawer labels for Level C

• 1 Filing Rules page with an alphabet strip

• 1 Drawer Check recording sheet

• 3 practice pages, one for each level

• Answer key for every card and practice page

• Data sheet and a 10 session accuracy graph

• A plan for trying it for real in school, with a 5 item supervisor check

• Blank cards for each card type

How it fits with my other sets

My Office and Clerical Job Skills Task Cards cover filing, copies, and phone work as site procedure cards. This Work Task Box is the hands on filing station: folder cards, drawer labels, a Filing Rules page, Drawer Check cards, self check codes, and a data sheet. No procedure cards from the office task card set are repeated.

Who it is for: KS4, post 16 and young adult SEND groups, supported internships, job coaches and work experience leads. Level A suits emerging readers. The cards are plain text and numbers, so nothing looks babyish. The data sheet gives you accuracy and prompt level evidence you can bring to an EHCP annual review or a SEN Support review under Preparing for Adulthood: employment.

UK edition: A4, UK spelling and UK workplace words throughout.

Licence: one download covers one teacher. Please do not post the file online.

Keywords: SEND, EHCP, Preparing for Adulthood, KS4, Post 16, work experience, work placement, supported internship, employability, job skills, special educational needs, learning disability, autism, FE college, sixth form, work task box, sorting and matching