Personal Trainer Spreadsheet 2026

The complete spreadsheet for independent personal trainers and coaches. You sell hours you can never get back. This shows you exactly what each one earns.

All in one file:

- Revenue per training hour, so you see whether your packages are priced for the hours you can physically deliver

- Package burn-down tracker that flags a client two sessions from running out, so you book the renewal before they ghost you

- Client retention and churn meter against the 85% top-trainer benchmark

- Mileage log at 72.5 cents per mile for 2026, for drives to clients, parks and second gyms

- Schedule C mapping for certifications, insurance, gym rent and equipment

- Quarterly tax set-aside for the 15.3% self-employment tax

Built for 2026. Works in Excel and Google Sheets.

Pay once, $29. Yours forever. No app, no monthly fee eating your margin, your client data stays with you.

7-day money-back guarantee.

This is a tracking tool, not tax advice. Always confirm with a licensed CPA before filing.