Secret Santa Organizer Kit – Gift Exchange Spreadsheet + Printable Questionnaires (Work, Family & Teens), White Elephant Rules & Gift Tags

Running the gift exchange this year? This kit takes care of the boring parts: who's in, who answered, who drew whom, what everyone spent and whether the remote gifts actually shipped. Then it gives you everything to print for the big day.

The organizer spreadsheet (Excel + Google Sheets)

• Participants: up to 60 people. Track RSVPs, returned questionnaires and who needs a gift shipped. Each row shows a status: Waiting for RSVP, Needs questionnaire, Needs address or Ready.
• Automatic draw: everyone who's joining goes into one shuffled circle, so nobody draws themselves. Add a "can't draw" name for partners or housemates and the sheet flags any clash. Change the shuffle code to redraw in a second.
• Draw log: lock the final pairs and note when and how each person was told. It warns if someone is listed twice.
• Gifts & shipping: recipients fill in automatically. Log the gift and cost, see over-budget gifts, get a ship-by date for remote people and track carrier, tracking number and delivery.
• Dashboard: joining, missing questionnaires, missing addresses, days to go, draw conflicts, total spent and late shipments on one screen.
• Blank file plus a filled-in example so you can see it working.

13 printable pages (US Letter + A4)

• Secret Santa questionnaires in three versions: work, family and teens
• Fill-in invitation and a "how our Secret Santa works" rules card (2 per page)
• Hat draw slips and "you're the Secret Santa for..." reveal cards
• 12 gift tags in four designs
• White elephant rules, a steal tracker and number cards 1–24
• Organizer timeline checklist and a paper tracker for anyone who prefers pen and paper

Good to know

• Works in Excel (Windows, Mac, web), Google Sheets (File →Import) and LibreOffice. No macros, no add-ons, no sign-ups.
• Print at home or at a print shop. The PDFs also work in note-taking apps.
• Instant digital download. Nothing is shipped.

License: personal use, including running one exchange for your workplace, class or family. Please don't resell or share the files.

Refunds: because this is a digital download, sales are final. If a file won't open or something is broken, contact me through the link in your receipt and I'll fix it or refund you.