Rent Ledger and Landlord Tracker

A complete record keeper for small landlords that does the math for you. Type into the fillable PDF and the rent balance, yearly totals, expense categories and net income calculate as you go. Or print as many copies as you need.

WHAT YOU GET

- Fillable PDF in US Letter and A4 (8 pages)

- iPad / GoodNotes edition (23 landscape pages) with 19 tappable side tabs on every page and a home index, for GoodNotes, Notability or any PDF app

WHAT'S INSIDE

1. Start Here

2. Property and Tenant Information

3. 12-Month Rent Ledger: rent due, date, amount paid, method, late fee and notes. The running balance carries forward, and year totals add up automatically.

4. Expense Log (2 pages, 44 rows): pick a category from a dropdown, with a receipt checkbox and page totals

5. Maintenance and Repair Log: requests, vendor, date fixed, cost (totalled) and a done checkbox

6. Yearly Summary: rent collected flows in from the ledger, expenses total by 12 categories (in the order of the common lines on IRS Schedule E), net rental income, and capital improvements kept separate

7. Rent Receipts (3 per page)

PLEASE NOTE

- Digital download. No physical item will be shipped.

- Automatic totals work in Adobe Acrobat Reader (free) and most desktop PDF apps. Apple Preview and many note-taking apps do not run form calculations; there, type the totals yourself.

- Not tax or legal advice. Keep your receipts and check with your accountant.

- Designed by our shop with the help of AI tools, then tested by us.

- For personal use. Please do not resell or share the files.