NSW Strata Meeting Kit 2026 — AGM, General & Committee Meeting Templates (Editable Word)

Running your strata scheme's AGM or committee meeting in New South Wales? This editable Word kit gives your committee every notice, agenda and minutes template in one place, updated for the 2025–2026 NSW strata reforms.

WHAT'S INSIDE (11 pages, editable Word .docx)

1. Key rules at a glance: notice periods, quorum, proxy limits, electronic voting, minutes deadlines

2. AGM planning timeline and checklist, from 8 weeks before to 3 months after

3. Notice of Annual General Meeting with a full agenda, including the items now required (environmental sustainability, unpaid levies and payment plans, 10-year capital works plan, fire safety, strata manager disclosures)

4. Notice of General Meeting

5. Notice of Strata Committee Meeting

6. Motion and explanatory note template

7. AGM minutes template with a vote table

8. Strata committee minutes template

9. Attendance and voting record

UPDATED FOR 2026

• Environmental sustainability AGM agenda item (from 1 July 2025)

• Chairperson duties (from 1 July 2025)

• Payment plan rules for unpaid levies (from 27 October 2025)

• Committee member training within 3 months of appointment (from 1 October 2026)

IDEAL FOR

Small and self-managed strata schemes, committee secretaries and chairs, and owners organising their first AGM.

HOW IT WORKS

Instant digital download. Open in Microsoft Word or Google Docs and fill in the red-bracket fields, like [STRATA PLAN NUMBER] and [DATE].

PLEASE NOTE

• This is a self-help template kit, not legal advice, and was not drafted by a lawyer. Check the current Strata Schemes Management Act 2015 (NSW) and NSW Fair Trading guidance.

• NSW requires proxies to use the approved form. Download it free from NSW Fair Trading. This kit tells you where it fits.

• For New South Wales only. Victoria, Queensland and other states have different rules.

• Digital file, no physical item will be shipped.