VivaS Procure-to-Pay (P2P) Executive Decision Intelligence Toolkit™

VivaS Procure-to-Pay (P2P) Executive Decision Intelligence Toolkit™

Turn 500 P2P questions into management priorities, decisions and action.

How mature, controlled, efficient and intelligent is your Procure-to-Pay function?

And more importantly:

What should Finance and Procurement leadership do next?

The VivaS Procure-to-Pay (P2P) Executive Decision Intelligence Toolkit™ is a professional Excel-based diagnostic and transformation toolkit designed to help organizations assess their complete P2P environment, identify gaps and risks, prioritize improvement opportunities, and convert findings into practical management action.

Unlike a simple P2P checklist, this toolkit combines assessment, maturity, controls, risk, KPIs, automation, responsible AI and transformation planning in one structured decision-support workbook.

500-Question P2P Assessment

The toolkit includes 500 assessment questions — 50 questions across each of 10 critical P2P areas:

1. P2P Governance & Operating Model
2. Supplier / Vendor Master Management
3. Procurement Requisition & Approval
4. Sourcing & Supplier Selection
5. Purchase Order Management
6. Goods / Services Receipt & Confirmation
7. Invoice Processing
8. 2-Way / 3-Way Matching & Exception Management
9. Accounts Payable & Payment Processing
10. Spend Analytics, Performance & Responsible AI

Assess each area using a structured 1–5 maturity scale, from Initial through Intelligent.

More Than an Assessment

Your assessment feeds into an integrated executive decision framework including:

Executive Dashboard

See overall P2P maturity, completion, process-level performance, priority areas and management focus.

VivaS Executive P2P Decision Cards™

Translate assessment results into decision signals, key findings, executive actions, 90-day priorities and expected benefits.

Executive Summary

Convert detailed assessment results into management-level conclusions and recommended next steps.

P2P Risk Register

Evaluate critical risks including supplier fraud, duplicate suppliers and invoices, unauthorized purchasing, maverick spend, segregation-of-duties conflicts, payment fraud, bank-account manipulation, PO bypass, contract leakage and payment-related cyber risk.

P2P KPI Library

Build a stronger performance-management framework covering PO compliance, spend under management, touchless processing, requisition-to-PO cycle time, invoice processing, first-time matching, exception rates, duplicate invoices, on-time payments, payment errors, supplier queries, transaction costs and more.

VivaS P2P AI Opportunity Framework™

Identify practical opportunities for responsible AI and advanced analytics across supplier risk, invoice processing, duplicate detection, anomaly detection, spend classification, exception prioritization, payment monitoring and executive P2P insight.

VivaS P2P Maturity Model™

Evaluate the evolution of P2P from manual and reactive processes toward controlled, measurable, automated and intelligently enabled operations.

P2P Executive Action Plan

Turn findings into accountable actions with priorities, owners, target dates, status and expected business benefits.

VivaS P2P 90-Day Transformation Roadmap™

Move from diagnosis to execution through three practical phases:

Days 1–30: Assess & Stabilize

Days 31–60: Standardize & Automate

Days 61–90: Optimize & Intelligently Scale

Designed For

Ideal for:

• CFOs and Finance Directors
• Controllers
• CPOs and Procurement Directors
• P2P Leaders
• Accounts Payable Leaders
• Shared Services / GBS Leaders
• Finance Transformation Leaders
• Procurement Transformation Teams
• Internal Controls Professionals
• ERP Transformation Professionals
• Finance and Procurement Consultants

Vendor-Neutral by Design

The toolkit is not dependent on a specific ERP, procurement platform or AI provider.

Use it across different technology environments and organizational structures.

Privacy & Security First

The workbook is designed to remain self-contained.

It does not require an AI API, cloud connection, third-party integration, macros, tracking or telemetry to perform the assessment.

Your organization's assessment data remains within your workbook.

What You Receive

VivaS P2P Executive Decision Intelligence Toolkit™ — Professional Edition

Microsoft Excel .xlsx workbook containing the complete 500-question assessment and integrated executive decision-support framework.

The VivaS Principle

ASSESS → UNDERSTAND → PRIORITIZE → TRANSFORM → MONITOR

Finance and Procurement leaders do not need more reports.

They need trusted decisions, controlled processes and measurable action.

VivaS — Finance Decision Intelligence™