Wedding Planner Spreadsheet | Guest List, Budget, Vendors, Payments, Seating Chart and Checklist

Twelve months of planning live in twelve places: the budget in one note, RSVPs in a group chat, the photographer's deposit date in an email you cannot find. This planner puts the whole wedding in one Google Sheets file — a dashboard that counts down to the day, a budget that tracks planned against paid, a guest list whose headcount and meal counts figure themselves, every vendor and every payment in one place, and a seating plan that can never disagree with the guest list.

Transparency note: this spreadsheet was designed with AI assistance, then hand-built and formula-tested by our shop.

THE 8 TABS

• Start Here + Dashboard — set your wedding date once and the tab shows days to the wedding, total budget, spent so far, budget remaining, guests attending, total headcount including plus-ones, payments due in the next 30 days, and checklist progress — every number a live formula

• Budget — 15 categories from Venue to Favors: budgeted, actual paid so far, and remaining, with an OVER BUDGET flag if a category runs hot

• Guest List — one row per guest: group, RSVP status, meal choice, plus-one and table number. The counts block underneath totals invited, attending, declined, pending, plus-ones, total headcount and meals per type — the exact numbers your caterer asks for

• Vendor Directory — every vendor's service, contact, email, total cost, deposit paid, balance due and final due date

• Payments Due — every payment on one calendar with a Paid? flag and a PAID / DUE / OVERDUE status that figures itself from today's date. The Dashboard reads this tab, so the next 30 days of payments are always in front of you

• Timeline — a 12-month planning timeline from first booking to the day itself, plus a day-of schedule from hair and makeup to the last dance

• Checklist — the task list with Done? flags; the completion percentage feeds the Dashboard by itself

• Seating — one row per table with capacity, and the assigned count pulled straight from the Guest List table numbers by formula

THE SAMPLE WEDDING

It comes loaded with one fictional wedding (Sofia & Daniel, 12 June 2027 — a $27,750 budget across 15 categories, 24 invited guests, 14 attending so far, 8 vendors) so you can watch every formula work before you delete the samples and type your own: the budget sitting at $15,170 paid with $12,580 remaining, the headcount at 17 once plus-ones are counted, and the checklist at 55.6% with the cake, the suit and the marriage license still to go. Formulas are pre-filled down the columns — 30 budget rows, 40 guest rows, 20 vendor rows, 30 payment rows, ready to go.

A FINISHED FILE, DELIVERED INSTANTLY

This listing is a digital item, delivered instantly as a file at checkout. The file is a finished template, ready to use as it is. If a formula or number in the file is wrong, message us and you'll receive a corrected copy free — forever, no time limit.

REQUIREMENTS: a free Google account. Your planner lives in Google Sheets — nothing to install, and it is right there on your phone at the venue tour, the tasting and the dress fitting.

This is a digital product — no physical item will be shipped, and all sales are final (we can't accept returns or cancellations on digital downloads). Your files are available instantly after checkout. But don't worry: if anything isn't working right, message us anytime and we'll fix it for you — no time limit.