Victoria Owners Corporation Meeting Kit 2026 — AGM, Special General & Committee Meeting Templates (Editable Word)

Running your owners corporation's AGM or committee meeting in Victoria? This editable Word kit gives your committee every notice, agenda and minutes template in one place, written for the Owners Corporations Act 2006 as amended from 1 December 2021.

WHAT'S INSIDE (12 pages, editable Word .docx)

1. Key rules at a glance, including the tier 1–5 table (committee, audit or review, maintenance plan)

2. AGM planning timeline and checklist

3. Notice of Annual General Meeting with a full agenda: financial statements, budget and fees, committee and manager reports, maintenance plan, insurance, delegations, complaints and VCAT reporting

4. Notice of Special General Meeting

5. Notice of Committee Meeting

6. Motion and explanatory note template

7. AGM minutes template, recording every resolution and result as the Act requires

8. Committee minutes template

9. Attendance and voting record

KEY VICTORIAN RULES BUILT IN

• 14 days' written notice, with everything the notice must include

• 50% quorum, and interim decisions that take effect after 29 days

• Ordinary, special and unanimous resolutions

• Tier-based committee, audit and maintenance plan requirements

IDEAL FOR

Small and self-managed owners corporations, committee secretaries and chairs, and lot owners organising their first AGM.

HOW IT WORKS

Instant digital download, delivered as a Word document. Tap or double-click to open it, then open the file in Microsoft Word or Google Docs and fill in the red-bracket fields, like [OC NUMBER] and [DATE].

PLEASE NOTE

• This is a self-help template kit, not legal advice, and was not drafted by a lawyer. Check the current Owners Corporations Act 2006 (Vic) and Consumer Affairs Victoria guidance.

• Proxies must be in writing. Use the free proxy form from Consumer Affairs Victoria. This kit shows where it fits.

• For Victoria only. NSW, Queensland and other states have different rules. Our NSW Strata Meeting Kit is also available.

• Digital file, no physical item will be shipped.