HOA Architectural Request Form Kit: ARC Application, Review Checklist, Approval & Denial Letters + Request Log (Word, PDF, Excel)

Fences, paint colors, sheds, solar panels, decks: architectural requests are the most common thing an HOA board or ARC committee handles, and the easiest place to get into a dispute. This kit gives your committee one clear, consistent process and the paperwork to back it up.

What's inside (PDF + editable Word + Excel):

• Architectural review process flow with typical timing

• Architectural Request Application (owner form) + site sketch / plot plan grid

• Neighbor notice & acknowledgment (acknowledge, not approve)

• ARC review checklist with guideline citations and member votes

• Approval letter, conditional approval letter and denial letter (with appeal / resubmit options)

• Request for more information (incomplete application) letter

• Completion inspection form

• Board resolution adopting ARC procedures

• Request log + Excel tracker that calculates decision deadlines and approval expiration dates

Every name, date and detail is a [bracket] placeholder you fill in.

Templates only, not legal advice. Follow your declaration, design guidelines and state law.