Pet Sitting & Dog Walking Business Tracker — Google Sheets Client, Visit & Invoice Log

5-minute setup: a Google Sheets and Excel workbook for pet sitters and dog walkers to log clients, pets, visits, invoices, expenses, and mileage. Sample data is fictional. This tracker does not promise clients, visits, or income, and vaccine flags are reminders, not veterinary advice.

Pet Sitting & Dog Walking Business Tracker is a Google Sheets / Excel workbook from Ops Template Shop for solo pet sitters, dog walkers and small pet care businesses. Keep clients and pets in one place, log visits as they happen, and let the sheet price each one, roll visits into invoices, flag what's overdue and total your month.

What’s inside

• Dashboard: pick any month to see visits, service revenue, tips, expenses, net estimate and miles, plus outstanding and overdue invoices, unbilled visits, visit reports not sent, vaccine alerts, revenue by service and a 12-month year view
• Settings: business details, payment terms, holiday surcharge, mileage rate, and a Services & Rates table (up to 20 services, base rate plus fee per extra pet)
• Clients: contact, area, preferred contact, status and home/access notes, with visits, all-time total, open balance and last visit calculated
• Pets: one row per pet with species, breed, age, vet, feeding/meds/behavior notes and vaccine expiry, flagged Expired or Due in 30 days
• Visit Log: date, client, pets, service, number of pets, holiday and tip; base rate, extra-pet fees, holiday surcharge and visit total calculate for you, plus miles, invoice number and a visit-report check
• Invoices: totals pull from the Visit Log by invoice number; due date, balance, status (Paid, Partial, Open, Overdue) and days overdue calculate
• Expenses & Mileage: expenses by category, receipt check and non-visit trips with a mileage estimate at your rate
• Dropdowns for clients, services, species, categories and payment methods, color-coded status flags, and frozen headers
• Sample data: fictional “Maple Lane Pet Care” with 6 clients, 8 pets, 21 visits, 9 invoices and 8 expenses, so you can see it working before you add your own
• Setup Guide PDF with import steps, a tab-by-tab tour and a first-week checklist

Best for

Solo pet sitters and dog walkers, side-hustle sitters going full-time, and small pet care teams who book clients directly and want simple, accurate records without paying for a monthly app.

Not for

Online booking, scheduling reminders or card payments (it's a spreadsheet, not an app); multi-location kennels or daycares; tax, legal, or financial advice.

How to use

Import the workbook into Google Sheets (or open it in Excel) → set your prices on Settings → add clients and pets → log each visit → give finished visits an invoice number and add the invoice → record payments → check the Dashboard weekly.

How delivery works

1. Buy on Payhip (payhip.com/PromptPackShop)
2. Download the .xlsx workbook and the Setup Guide PDF
3. Google Sheets: Drive → New → File upload → open the .xlsx with Google Sheets → File → Save as Google Sheets (Excel: just open it)
4. Read Start Here, set your prices on Settings, then replace the sample rows with your own clients, pets and visits

FAQ

Do I need Google Sheets or Excel?

Either works. Import the .xlsx into Google Sheets with a free Google account, or open it in Excel. Formulas use standard functions that work in both.

Can I change my prices and services?

Yes. Edit the Services & Rates table on Settings (up to 20 services). New visits pick up the new rates. Visits already logged recalculate too, so record any price change as a new service name if you want old visits to keep their old price.

Does it send invoices or take payments?

No. It tracks invoices and payments. Send invoices and collect payment however you do today, then record them here.

Is the mileage figure a tax deduction?

It's an estimate at the rate you type in. The sample uses an example rate. Check the current official rate and your own situation with a tax professional.

How do refunds work?

Because this is a digital download, all sales are final; if you have trouble accessing or importing the workbook, contact me through the store and I'll help or make it right.

Notes

• Instant download digital product: Google Sheets-compatible Excel workbook (.xlsx, 8 tabs) + Setup Guide PDF. No physical item
• Free Google account (Google Sheets) or Excel
• Keep lockbox, alarm and door codes off the sheet; the template reminds you
• Not tax, legal, or financial advice; mileage and net figures are estimates.
• Original Ops Template Shop product. Use it in your own business after purchase; don't resell the template itself
• Support: message the seller via the Payhip storefront at https://payhip.com/PromptPackShop. Typical reply 1–2 business days (America/Denver).
• Sample business, people, pets and phone numbers are fictional. Google Sheets and Excel are trademarks of their respective owners; this product isn't affiliated with or endorsed by them.