Handyman Job Quote Tracker
"While you're here, could you also…?" That sentence is where handyman profit goes to die — one more outlet, a few more deck boards, a light by the stairs, done as a favor and argued about at payment time. This tracker prices every job the same way and puts every extra on paper, in one Google Sheets file, 6 tabs. The Quote Builder reads your own rate card — hourly, half-day and full-day rates, trip fee, materials markup, deposit percent — and builds the quote line by line. The Change Orders & Variations Log is the heart of it: an extra gets priced, logged and approved before it is done, and only changes marked approved are added to the final invoice, automatically. A pending change flags itself WAIT - NOT APPROVED YET, DO NOT START, and a declined one adds $0.
The Job Log holds quoted vs. final side by side for every job, with deposits, what was collected and what is still outstanding. The Materials & Receipts Log ties every store run to a Job ID so each job's true materials cost lands back on its own line, and Expenses & Monthly P&L rolls invoiced jobs into a monthly profit picture. The fictional sample season holds 8 handyman jobs from September–October 2026: quoted $4,430.50, plus $850.00 of approved changes, for finals of $5,280.50 — a 19.2% lift that would have been free work without the log. The live sample quote, a kitchen refresh, prices itself at $890.50 (6.5 hours at $75, a $45 trip fee, and $358 of marked-up materials, with a $445.25 deposit); 7 change orders are logged — 5 approved, 1 pending at $175, 1 declined at $300 — and materials run $1,611.40 across 16 receipts. This tracker is an organization and calculation tool. It is not tax, accounting, or legal advice, and it does not promise any income or result.
Transparency note: this spreadsheet was designed with AI assistance, then hand-built and formula-tested by our shop.
What you receive is the finished spreadsheet file, delivered instantly at checkout as a PDF containing your Google Sheets copy link. Open it, choose "Make a copy," and the file is yours. It runs in Google Sheets on a free Google account — nothing to install — and the sample data is included so you can see the formulas work. If a file ever breaks, you receive a corrected copy of the file free. This is a digital product — no physical item will be shipped.