Employee Data Processing Declaration — UK GDPR Template

Required at every new hire to inform employees about personal data processing. Fillable Word template with signature page for employee and HR.

Covers:

- Identity, contact, employment and payroll data categories

- HMRC 6-year payroll retention requirement

- COSHH 40-year occupational health records

- Right to Work verification (Immigration Act 2014)

- Employee rights under UK GDPR + ICO complaint procedure

- Lawful bases table — contract, legal obligation, legitimate interests

Aligned with UK GDPR, Data Protection Act 2018, Employment Rights Act 1996 and COSHH Regulations 2002.

Delivered as .docx (Microsoft Word) — fully editable and adaptable.