Photo Session Cost and Quote Calculator for Excel

Quote a photo session after counting the work the client never sees.

For photographers who price packages in Microsoft Excel. Compare up to three packages using shoot time, editing, other working hours, direct job costs and a share of annual overheads.

A worked example from the actual worksheet (fictional amounts):

- 2 hours shooting + 3 hours editing + 1 other working hour = 6 hours.

- At $40 per hour, labour costs $240.

- $3,000 annual overheads across 20 expected paid jobs adds $150 per job.

- Add $60 direct job costs: total entered cost is $450.

- A 25% target margin needs a $600 charge after discount.

- If you offer a 10% discount, the quote before discount is $666.67.

Enter your own figures in the yellow cells. The workbook recalculates the three package quotes, charges after discount and margins so you can compare the options before sending a price to a client.

Included: one blank Excel workbook with Quote and Overheads sheets, a quick-start guide, and actual worksheet screenshots with clearly labelled fictional examples. The overheads sheet has space for 60 annual cost items. You can reuse and modify the workbook for your own business.

US$9 one-time digital download. No subscription. Microsoft Excel for Windows required. Google Sheets, Numbers and mobile compatibility have not been verified. No macros or external data connections.

Only entered costs are included. This calculates a cost-based quote, not a market-rate recommendation or income guarantee. Taxes, transaction charges and usage or licensing fees are not estimated automatically. Invoicing and payment collection are not included. The cover is an illustration; the gallery shows the actual workbook. Do not redistribute or resell the supplied files.