UK Cleaning Business Spreadsheet, Cleaner Price Calculator, Quote, Invoice, MTD Tax, Excel Google Sheets

Cleaning Business Spreadsheet for Excel & Google Sheets, UK Edition: cleaning price calculator, quote & invoice, client and job tracker, recurring schedule, team pay, Tax & MTD and an Action Board that shows what to do next.

Built for UK cleaners and small cleaning teams — not a generic tracker with a new name.

Price every clean from your real costs, send a quote with first-clean and regular prices, schedule your regulars, print the job sheet with the right checklist, invoice, pay your team, put the right amount aside for HMRC and know every morning exactly what to do next.

✅ SIX SERVICE TYPES, ONE ENGINE

Regular clean · Deep / spring clean · End of tenancy · After builders clean · Holiday let (Airbnb) changeover · Office / commercial. Pricing, checklists, invoices, VAT and reports follow the service type automatically.

✅ PRICE ANY CLEAN IN ONE MINUTE — Domestic Price Calculator

• Pick the client: floor area (m²), bedrooms, bathrooms, separate WCs, floors, pets and condition fill in
• Minutes per room × condition × service type → cleaner-hours and time on site
• Real cost per visit: labour, overhead, supplies (zero if the client supplies them), fuel
• Suggested price never below your minimum, your target margin or your hourly rate — pet and changeover fees added
• First clean (deep) + weekly / fortnightly / every-4-weeks prices with your frequency discounts

✅ QUOTE SMALL OFFICES — Commercial Quote Calculator

• Floor area, toilets, staff kitchens, visits per week, production rate, out-of-hours premium
• Price per visit, monthly contract, profit and a 1–5 visits-per-week comparison

✅ FROM QUOTE TO PAID

• Printable quote linked to the calculators: property details, price options, extras, "what's included" from your checklist, guarantee and cancellation policy
• Price List with ~40 UK services (end of tenancy by bedrooms, oven cleans, ironing…), each with a margin check
• Recurring Plans → next visit, monthly value and an automatic Weekly Calendar
• Job Sheet for your team: access (key safe, keypad, concierge), pets, notes and the right checklist to tick
• Job Log with extras, tips, Late Cancel / Lockout fee and free Re-clean (guarantee) tracking
• Printable invoice that lists the client's completed cleans automatically, with VAT once you are registered

✅ YOUR ACTION BOARD — WHAT TO DO NEXT

• Cleans for the next 7 days — and regular visits you have not logged yet
• Who owes you, overdue first · work done but not invoiced
• Quotes waiting for a yes · past cleans still open
• Reminders: supplies to reorder, keys out too long, plans ending, leads, your next MTD update or payment on account
• Your own task list with due dates

✅ TAX & MTD — BUILT FOR THE UK TAX YEAR

• Tax months from 6 April: income collected, expenses, mileage, profit and what to put aside
• Income tax + Class 4 NI estimate (England, Wales & NI rates, editable) or a fixed % (Scotland / other income)
• Making Tax Digital quarters (6 Apr – 5 Jul…) with income, profit and the 7 Aug / 7 Nov / 7 Feb / 7 May deadlines
• Self Assessment payments on account and balancing payment
• Expenses tagged with their SA103 / MTD category · VAT threshold check (£90,000 rolling 12 months)
• Mileage Log with HMRC simplified rates: 55p for the first 10,000 business miles of the tax year, 25p above

✅ TEAM, SUPPLIES & KEYS

• Team & Pay: hourly, per job or % of job, tips split automatically, labour % per cleaner (Employee / self-employed labels)
• Supplies: your real supply cost per clean and reorder alerts
• Key Log: who has each client key and since when

✅ KNOW IF YOUR BUSINESS REALLY PAYS

• Dashboard: revenue, cash collected, profit and £ per cleaner-hour by tax year, MTD quarter or month and by client type
• Profit after paying yourself, if you clean too
• Revenue by service type · business health: labour %, supplies %, regular share, re-clean rate

WHY PRO SERIES?

Most cleaning trackers give you clients, a schedule, invoices and expenses. Pro Series adds the trade tools: a room-by-room price calculator with condition and service types, regular prices on the quote, a commercial quote, checklists by service type on a printable job sheet, team pay with tips, supply cost per clean, a key log and a UK Tax & MTD sheet — 21 tabs, every key figure re-checked independently before release.

WHAT'S INCLUDED (5 files, version 1.0)

• READY workbook (.xlsx) — clean, for your business
• DEMO workbook (.xlsx) — a sample business (Bristol) to explore
• Google Sheets Access (PDF) — Make-a-copy links to the Google Sheets versions (READY and DEMO)
• Quick Start Guide (PDF)
• User Guide (PDF, 20 pages)

GOOD TO KNOW

• Works in Microsoft Excel 2019 or newer / Microsoft 365 (Windows and Mac) or Google Sheets
• No macros, add-ons or subscription. Your data stays in your own file
• UK Edition: pounds, m², DD/MM/YYYY dates, British English, UK tax year. A US Edition is also available
• Keeps your MTD records and quarterly totals — it does not submit anything to HMRC (use bridging software or your accountant)
• Up to 200 clients, 150 recurring plans and 2,000 job lines per workbook
• Digital download — no physical item will be shipped
• An organising and estimating tool — not tax, payroll or legal advice

BOMDOXI — Simple tools. Smarter work.