Move-In / Move-Out Inspection Checklist

Document the unit's condition side by side at move-in and move-out, then work out the security deposit refund automatically.

This landlord inspection checklist covers 11 areas and 57 items. Each line has a condition rating and notes for move-in and move-out next to each other, plus a repair cost column that feeds a deposit summary page.

WHAT YOU GET

- Fillable PDF in US Letter and A4 (5 pages). Type into it in Adobe Acrobat Reader (free) or most PDF apps, then print or save

- Editable Word (.docx) in US Letter and A4. Add rooms, change the wording or add your logo. Also opens in Google Docs and Pages

WHAT'S INSIDE

- Property, tenant and lease details, and how to use the checklist

- Condition dropdowns: New, Good, Fair, Poor, Damaged, Not applicable

- Entry, living room, kitchen, 3 bedrooms, 2 bathrooms, laundry and utility, exterior and garage, and safety devices (smoke and CO alarms), plus extra rows

- Repair $ column for every item

- Keys, remotes and meter readings, a photo and video log, signatures and tenant comments

- Security Deposit Summary: repair costs total themselves, itemized deductions with receipt references, deposit plus any interest, and the refund due (or what the tenant still owes), all calculated automatically

HOW IT WORKS

1. Move-in: walk through with your tenant, rate each item, add notes and photos, and both sign.

2. Move-out: use the same form, compare line by line and add repair costs for damage beyond normal wear and tear.

3. Deposit: list the deductions and the refund works itself out. Send it within your local deadline.

PLEASE NOTE

- Digital download. No physical item will be shipped.

- Automatic totals and dropdowns work in Adobe Acrobat Reader and most PDF apps. Some apps (for example Apple Preview) do not run form calculations, so type the totals yourself there.

- This is a general template, not legal advice. Some states, provinces and cities require a specific form, wording or deadline. Check your local rules.

- Designed by our shop with the help of AI tools, then reviewed and tested by us.

- For your own rentals only. Please do not resell or share the files.