Equipment Rental Tracker

Double-booked the bounce house? It happens to every rental shop: two customers, the same Saturday, one piece of gear — and you find out when both show up. This tracker makes that mistake hard to make, in one Google Sheets file, 7 tabs. Every booking reserves its item for its dates, and the Availability Checker counts what is promised before you promise it again: pick an item and dates, and it answers — AVAILABLE, or CONFLICT, only 0 of 1 free. The same math flags an over-promise on the Bookings tab as it is typed.

The Dashboard shows what is out now, the overdue list, conflicts flagged, deposits held, and revenue and utilization by item. Inventory & Rates holds your fleet — quantity owned, daily and weekly rates, deposits — plus times rented and revenue per item. The samples plant two double-bookings inside $3,337 of sample rental revenue with $1,225 in deposits, so you can watch the checker catch them.

Transparency note: this spreadsheet was designed with AI assistance, then hand-built and formula-tested by our shop.

What you receive is the finished file, delivered instantly at checkout as a PDF containing your Google Sheets copy link. Open it, choose "Make a copy," and the file is yours. It runs in Google Sheets on a free Google account — nothing to install — and sample data is included so you can see the formulas work. If a file ever breaks, you receive a corrected copy of the file free. This is a digital product — no physical item will be shipped.