Job Quote & Profit Calculator – Excel Pricing Spreadsheet

Stop guessing what to charge for a job.

The Job Quote & Profit Calculator is a simple Excel spreadsheet designed to help small businesses work out their costs, choose their target profit and calculate a suggested quote — all in one place.

Whether you're a tradesperson, contractor, freelancer or service-based business, it gives you a clearer picture of what a job actually costs before you decide what to charge.

What the spreadsheet includes:

✓ Add materials, labour, subcontractors, travel, equipment, delivery and other direct costs

✓ Include overhead contributions and contingency costs

✓ Choose between Profit Margin or Markup pricing

✓ Set your own target percentage

✓ Automatically calculate a suggested quote

✓ See your expected profit and profit margin

✓ Optional VAT calculation for VAT-registered businesses

✓ Compare different pricing scenarios

✓ Clear, simple quote summary

✓ Easy-to-use Excel format with guidance included

Perfect for:

Tradespeople • Contractors • Landscapers & gardeners • Decorators & handymen • Cleaners • Freelancers • Makers & small product businesses • Any small business that quotes for jobs

What you'll receive

One Microsoft Excel (.xlsx) Job Quote & Profit Calculator, available as an instant digital download after purchase.

No complicated accounting software. No subscriptions. Just a practical spreadsheet you can use again and again.

Please note:

This spreadsheet is a planning and calculation tool only. You choose the costs, pricing method and percentages used. It does not determine what you should charge and does not constitute accounting, tax, VAT or financial advice.

Microsoft Excel is recommended. Compatibility with other spreadsheet software, including Google Sheets, is not guaranteed.