Podcast Episode & Guest Tracker — Google Sheets Template for Podcast Management

Most podcast planning tools assume you're ready to learn a new app. This one doesn't.

Podcast Episode & Guest Tracker is a fully built Google Sheets workbook that runs your entire show — episode pipeline, guest management, posting status across platforms, and a production checklist — all in the spreadsheet tool you probably already use every day.

No new software. No steep learning curve. Just open it in Google Sheets and start tracking.

What's Inside

🏠 Dashboard: Live stat cards showing your total episodes, published count, guests in your pipeline, and more — automatically calculated from your other tabs.

🎙️ Episode Tracker: Track every episode from Idea to Published. Recording dates, show notes status, YouTube title, clip tracking (anchor, tension, reflection), and dropdown-based status tracking.

👥 Guest Tracker: Manage your guest pipeline from Intake Received to Episode Live. Priority flagging, media agreement status, contact info, and bio — all in one place.

📊 Posting Status: See what's posted where — YouTube, Spotify, Apple Podcasts, Instagram, TikTok, Facebook, LinkedIn, and email newsletter — across every episode.

✅ Production Checklist: A 26-task checklist covering intake review, pre-recording, recording, post-production, publishing, and guest follow-up — organized by phase and color-coded.

📋 Intake Log: Pre-formatted to receive guest intake form responses. Works standalone or connects to your Google Form with our free automation add-on (sold separately).

📚 Resources: Quick reference for status definitions, email subject line templates, and automation setup.

Why Google Sheets?

If you're not ready to learn Notion, or your team already lives in Google Workspace, this gives you the exact same organizational system in a tool you already know how to use.

How It Works

1. Purchase and download the file instantly

2. Open Google Sheets → File → Import → Upload → select the file

3. Choose "Replace spreadsheet" when prompted

4. Start tracking episodes and guests — dropdowns, formatting, and formulas are already built in

Full setup instructions are included as a one-page PDF guide.

A Note on Automation

Want your guest intake form to feed directly into this workbook, with automatic confirmation emails, booking links, and prep reminders? Check out the free *Podcast Studio OS Automation Add-On* (Make.com) — built to work with this tracker.

Sold by BusinessPro Consulting LLC. For individual use. May not be resold or redistributed.