Workforce Onboarding & Retention Control system

Turn employee onboarding into an organized, accountable workflow—and connect early warning signs to meaningful retention action.

The River Waters Workforce Onboarding + Retention Control System is an integrated management tool designed for healthcare organizations that need greater visibility over new-hire onboarding, required documents, 30/60/90-day check-ins, retention risks, and follow-up actions.

Instead of managing onboarding checklists, employee forms, check-ins, and retention concerns in separate files, this system connects them through one shared Employee Code and presents leadership with a unified operational view.

KEY FEATURES

• Centralized New Hire Tracker

• Customizable Onboarding Control Center

• Automatic due-date and status calculations

• Responsibility and escalation tracking

• Document, credential, and form monitoring

• Structured 30-, 60-, and 90-day check-in forms

• Descriptive five-point employee rating scale

• Current Risk and Highest Risk Observed tracking

• Evidence-graded retention recommendations

• Accountable Retention Action Plan

• Unified Leadership Dashboard

• Overdue-item, missing-document, and open-action visibility

• Customizable task library, lists, settings, and facility information

HOW THE SYSTEM WORKS

The system follows each new hire from onboarding through the first 90 days of employment. Leaders can identify incomplete requirements, upcoming check-ins, emerging concerns, unresolved barriers, and open actions without maintaining multiple disconnected trackers.

The dashboard provides a concise view of:

• Active new hires

• Overdue onboarding requirements

• Check-ins due within 14 days

• Employees requiring attention

• Open and overdue actions

• Documents requiring action

• Onboarding completion

• 90-day progress and retention indicators

WHAT YOU WILL RECEIVE

• Blank commercial workbook

• Five-record sample and demonstration workbook

• Branded Quick-Start Guide

• Single-Facility License Terms

The sample workbook contains fictional employee records and demonstrates different onboarding, documentation, risk, and follow-up scenarios. The blank workbook is ready for your organization’s information and workflow.

IDEAL FOR

• Skilled nursing facilities

• Assisted living communities

• Personal care and group homes

• Home health organizations

• Healthcare staffing and workforce teams

• Human resources, education, nursing leadership, and administrative teams.

PRODUCT FORMAT

Digital download delivered as one complete product package. Microsoft Excel is required. The system is designed to support internal workforce management and should be customized to the organization’s policies, responsibilities, and applicable requirements.

LICENSE

Purchase includes a single-facility commercial-use license. Redistribution, resale, sharing between separately operated facilities, or modification for resale is prohibited.

Developed by River Waters Healthcare Solutions.

Support: solutions@riverwatershealthcare.com