Tutor Sessions & Payment Tracker

Track delivered sessions and payments without mixing cancellations with money owed.

Use your own entries in a reusable offline planner or calculator, then keep the details reviewable with the accompanying printables. Monetary entries and outputs use UK sterling (£).

WHAT YOU GET

- One offline HTML tool: tutor.html.

- One three-page A4 PDF: a quick-start guide and two purpose-specific printable worksheets.

- Read-Me-First.txt with extraction, opening and backup instructions.

The three files are supplied together in one ZIP download.

SPECIFIC FEATURES

- Delivered-session fees

- Payments and credit balances

- Preparation and session records

Record session dates, lengths, hourly rates and whether each session was delivered, planned or cancelled. Track payments received against delivered-session fees and see money owed or credit remaining.

EXAMPLE

Two delivered 1-hour sessions at £25 less £30 received leaves £20 owed.

The supplied example is illustrative. Replace sample figures, dates and records with your own; the examples are not recommended prices or promised outcomes.

USING AND SAVING YOUR FILE

Download and extract the ZIP, then open the HTML file locally in your desktop browser. There is no subscription needed to use the supplied files. Browser-local saving is optional and off by default. It can vary with browser and security settings, so use the manual JSON export/import controls for dated input backups. A results CSV export is separate from the editable JSON backup. Data entered in this tool is not uploaded to a bank or cloud service.

REQUIREMENTS

Use a desktop browser that can open local HTML files and download CSV/JSON files. Checked in desktop Chrome; other browsers and mobile layouts have not been verified. The PDF can be viewed or printed with a PDF reader. No spreadsheet licence is needed for this HTML product.

PRACTICAL LIMITS

This is a session and payment record, not safeguarding, tax or cancellation-policy documentation. Avoid children's personal or medical details. Keep preparation notes brief and non-sensitive.

Delivered fees count only sessions marked delivered. Balance is delivered fees less received payments. A negative balance is a credit, not money owed. Planned and cancelled sessions do not become delivered fees.

There are no automatic notifications, messages, applications, transactions or live integrations. You enter and maintain the records and perform any real-world action yourself.

USE LICENCE

One purchaser may use and adapt the files for their own household or their own business's internal use, including internal team working copies. Do not resell, redistribute or publish the files or templates. Nothing in this licence removes your statutory rights.