1:1 Manager’s Toolkit (Editable Google Doc + PDF)

1:1 Manager’s Toolkit (Editable Google Doc + PDF)

A practical, human-centered template for running effective one-on-one meetings that build trust, clarity, and momentum.

Whether you’re a new manager or a seasoned leader looking to bring more structure to your 1:1s, this toolkit gives you a simple system to support your team, track progress, and keep development conversations alive — without overcomplicating your workflow.

What’s Inside

✓ Clean 1:1 Agenda Template

A weekly/biweekly structure that goes beyond status updates and creates space for check-ins, blockers, growth, and alignment. Includes a section around structure for goals that actually works.

✓ Rotating Deep-Dive Question Bank

Thoughtful questions across career, motivation, collaboration, and feedback to keep conversations fresh and meaningful.

✓ “When Things Aren’t Going Well” Guide

A supportive framework for addressing performance dips early with support, clarity, and shared action planning.

✓ Notes & Action Tracker Table

Keep commitments visible for both manager and employee so nothing gets lost between meetings.

✓ Access to a Google Doc + Polished PDF

Make a copy of the Google Doc to customize it for you and your team. Use the PDF for reference or as a starting point.

Who This Toolkit Is For

• Engineering managers
• Team leads
• Product managers
• New managers building their first 1:1 system
• Experienced leaders wanting a more consistent and human approach
• Anyone who wants better conversations with their team

How to Use It

You’ll receive:

• A PDF version for quick reference
• A view-only Google Doc link to make your own editable copy

Just click File → Make a Copy to personalize it for your team.

Use the agenda weekly or biweekly, rotate through deep-dive questions, and reference the “When Things Aren’t Going Well” guide anytime you need extra support.

Why This Works

This toolkit is designed from real leadership experience, built with clarity, psychological safety, and practical structure in mind. It avoids jargon and focuses on what managers actually need day-to-day: a way to check in meaningfully, unblock work, support growth, and handle challenges with empathy and honesty.

About the Creator

Created by Kim Arnett, engineering leader and human behind kaydacode.

Kim specializes in building high-trust teams, coaching managers, and creating tools that make leadership feel more human, sustainable, and effective.

Learn more at kaydacode.com or email info@kaydacode.com.