UK Tenant Screening Pack & Reference Letters

Choose tenants with a clear, consistent written record. Score every applicant the same way, send reference requests in minutes, and run the Right to Rent check in England with a checklist.

Who it's for

UK landlords who let and screen tenants themselves.

What you get

• Excel scorecard: a blank copy and a filled copy with a fictional worked example.
• Five Word templates: employer, previous landlord and guarantor reference requests, a Right to Rent checklist (England) and a note on what you may and may not ask. Each comes as a blank copy and a filled practice copy.
• A copy of the scorecard prepared for Google Sheets.
• A branded Quick Start guide (PDF). You will be up and running in about ten minutes.

Features

• Weighted scorecard using criteria and weights you set, with notes kept to plain facts.
• Affordability check using your own income multiple, with all income counted the same way.
• Right to Rent as a separate pass or fail gate, kept out of the score.
• Deposit and holding deposit checks against the rules for each UK nation.
• No boxes for children, benefits or protected characteristics.

Good to know

• A record-keeping tool, not legal advice. Rules checked against official sources on 11 November 2026. Confirm with the cited source or a solicitor before you act.
• Right to Rent and the Renters' Rights Act points apply in England only. In England you cannot charge applicants for referencing.
• No privacy notice template is included. The screening note points you to the ICO's guidance.
• Microsoft Excel and Word. Google Sheets: import the .xlsx; most features work. Apple Numbers is not supported.
• Free updates for the 2026-27 tax year. If a file doesn't work as described, tell us within 14 days and we'll fix it or refund you.
• Questions: hello@ashlarledger.co.uk. Save £3.98 with the Landlord Starter Kit bundle (£36.99).

Shane Stanford trading as Ashlar Ledger.