Property Inspection Kit for Landlords (England) – Notice Letter, Checklist, Report & Tracker

Regular inspections are the cheapest insurance a landlord has. They catch leaks, damp and dead smoke alarms while they're still small, and they give you dated evidence if there's ever a dispute over repairs or the deposit. This kit gives you every document for an inspection, from the notice letter to the follow-up, ready to use.

Written for landlords in England, including your right of entry under the Landlord and Tenant Act 1985, section 11(6) (24 hours' written notice) and the smoke and carbon monoxide alarm rules.

What's inside

• Start Here guide – your right to inspect and its limits, how often to inspect, what to do before, during and after, and the high-risk items to check
• 01 Inspection notice letter – polite, compliant written notice of your visit
• 02 Tenant repair report form – lets tenants flag problems before you arrive
• 03 Room-by-room inspection checklist – rate every item Good, Fair or Action, with photo references
• 04 Inspection report – overall condition, safety checks, and an actions table with owners and deadlines
• 05 Photo log – link every photo to a room and an issue
• 06 Follow-up letter: issues for the tenant – asks for fixes politely and specifically
• 07 Follow-up letter: repairs we will carry out – confirms your repair plan and arranges access
• 08 Inspection and compliance tracker (Excel) – next inspection dates plus gas safety, EICR and EPC expiry, with automatic OVERDUE / DUE SOON flags for every property

Format

Instant download (ZIP): editable Word (.docx) templates for Word, Google Docs or Pages, print-ready PDFs, and an Excel (.xlsx) tracker that also works in Google Sheets.

Who it's for

Private landlords, HMO landlords and letting agents in England who want a simple, professional inspection routine.

General information, not legal advice. Licensed for use with your own properties. From the team at Landlords Portal (landlordsportal.co.uk).