New York Security Deposit Itemization Letter

Return a New York security deposit the right way: an itemized deduction statement plus the New York notices that go with it, with the deadline (14 days after the tenant vacates) and rules printed on a one-page guide with citations.

WHAT YOU GET

- Fillable PDF in US Letter and A4 (5 pages). Type into it in Adobe Acrobat Reader (free) or most PDF apps, then print or save

- Editable Word (.docx) in US Letter and A4. Change the wording or add your logo. Also opens in Google Docs and Pages

WHAT'S INSIDE

- Form NY-D1 Notice of Right to a Pre-Move-Out Inspection, with the 48-hour scheduling notice

- Form NY-D2 Pre-Move-Out Inspection: Itemized Statement of proposed repairs and cleaning (tenant may cure)

- Form NY-D3 Itemized Security Deposit Statement and Return: the 4 allowed deduction categories, interest less the 1% fee, refund calculated automatically

- Form NY-D4 Proof of Delivery

- New York Deposit Rules at a Glance: 14-day forfeiture rule, 1 month cap, inspections, trust and interest rules, and scope notes for rent-regulated units

HOW IT WORKS

1. Inspect, take dated photos and gather receipts or quotes.

2. List each deduction with its basis. The total, refund and any balance owed calculate automatically.

3. Send it by the method New York law requires before the deadline, and fill in the proof of delivery record.

LAW CHECKED

- Checked on October 18, 2026 against New York General Obligations Law Sections 7-103 and 7-108 on the official state legislature website

PLEASE NOTE

- Local ordinances can add rules (for example interest or receipts). The guide page lists the main ones to check.

- Digital download. No physical item will be shipped.

- Automatic totals work in Adobe Acrobat Reader (free) and most desktop PDF apps. Some apps (for example Apple Preview and some phone apps) do not run form calculations; type the totals yourself there or use the Word file.

- This is a template and general information, not legal advice. Laws change and local rules can add requirements. Check the current law and your lease, or talk to a local attorney.

- Designed by our shop with the help of AI tools, then reviewed and tested by us.

- For your own rentals or business only. Please do not resell or share the files.