Local Off-Campus Activities Manual and Forms Toolkit

The Local Off-Campus Activities Manual and Forms Toolkit is a 34-page, editable, policy-style resource for Philippine higher education institutions that conduct student activities off campus.

It is designed for educational tours, field studies, seminars, conferences, outreach programs, performances, competitions, student organization activities, and other approved local off-campus activities.

The toolkit helps schools organize key controls such as activity proposal review, documentary requirements, risk assessment, consent forms, participant welfare, transportation and venue checks, emergency procedures, incident reporting, data privacy, post-activity reporting, and quality assurance review.

Included in the toolkit:

• Editable policy-style manual
• Activity approval and documentation procedures
• Risk assessment and safety controls
• Transportation, venue, and provider checklists
• Parent/guardian consent and participant forms
• Emergency and incident reporting forms
• Overnight activity controls
• Data privacy and media documentation reminders
• Post-activity report and evaluation tools
• Compliance matrix and institutional adoption guide

This resource is intended for deans, OSAS officers, student affairs personnel, faculty advisers, activity organizers, program heads, QA personnel, and school administrators.

Disclaimer:

This is an independently prepared educational template. It is not an official CHED document and is not issued, endorsed, approved, certified, or guaranteed by CHED or any government agency. Users must review, customize, approve, and implement the toolkit in accordance with applicable CHED issuances, institutional policies, legal requirements, and internal procedures.