Bookkeeper Missing-Document Chase & Status Ledger

Clients send only part of the receipts and records requested, and the month-end close stalls on guesswork. This prompt turns your actual missing-document list into a courteous client chase email, an internal open-item ledger, and an escalation-safe alternative when the evidence conflicts. Its distinctive approach is a HOLD/READY evidence gate, not a generic reminder writer: if there are no specific verified open items, or contradictions affect which items to request, it marks HOLD and gives you a short verification note instead of a ready-to-send claim that an item is missing, and it never invents contact history such as "following up again" unless a prior request is in your input. No sales, earnings, compliance, or outcome result is promised. What's included: one client-facing draft when safe; an open/received/disputed status table; clarification questions; and a pre-send check, including the source prompt text, clearly labeled sample outputs, and a human-review step. This is a text-based digital product; no AI subscription, external account, or files are supplied with it — you use an AI chat tool of your choice. How it works: (1) Copy the complete prompt into an AI chat. (2) Replace the bracketed input fields with your own facts; use "unknown" when unsure. (3) Review the evidence and HOLD/READY status; correct issues before using any draft. Made for independent bookkeepers handling recurring month-end closes who already have the underlying facts and want an auditable first draft, not research or automated sending, and designed to be usable from copied inputs without specialist prompt-writing knowledge. FAQ: Does it fill in missing details? No — its instructions prohibit inventing details and require flags for uncertainty; AI output can still be wrong, so you must review it. Do I need a paid add-on, API, or connected account? No — you need access to a compatible AI chat; access limits and any chat-service charges depend on that provider. Is the draft ready to send or publish without review? No — the status and source checks are intended to support human verification first. Will it confirm regulations, market rules, or platform policies? No — it only uses your supplied facts and will flag external verification needs where applicable. Digital instruction text only; no professional service, legal/medical/tax advice, external research, software integration, or independent fact verification is included. The outputs depend on the facts you supply and on your AI model's adherence to instructions. You must check all drafts, applicable rules, consents, and required details before use. Fictional examples are demonstrations, not claims about real customers or performance. No sales, earnings, compliance, or outcome guarantee.