Catering Pricing Calculator — Editable Excel Quote Builder for Caterers & Event Planners

Stop rebuilding your catering quotes from scratch every time. This Excel workbook turns guest count, menu, staff, and overhead into a finished client quote in minutes — no spreadsheet skills required.

What's inside:

• Cover — a branded title page with prepared-for / prepared-by fields, ready to send as-is
• Instructions — a plain-language guide to every tab, plus a color legend so you always know what's safe to edit
• - Menu Items — a 12-item starter menu (entrees, salads, sides, desserts, beverages) with an include/exclude toggle and a live cost-per-guest rollup
• Pricing Calculator — guest count, staff, rentals, overhead %, profit markup %, sales tax %, and gratuity — every total recalculates the instant you change a number
• Quote Summary — a clean, client-facing recap of the same numbers, ready to export or screenshot for a quote

Who it's for:

Caterers, private chefs, event planners, and small hospitality businesses who quote events by the guest and want a consistent, professional number every time — not a different formula in every tab.

Why it works:

Every input cell is color-coded amber. Every number that isn't — your food cost total, your subtotal, your final quote — is a live formula. Change the guest count or your markup percentage and the entire quote, down to the price per guest, updates on its own.

Format:

One .xlsx file, fully editable in Excel, Google Sheets, or Numbers. Includes a sample 100-guest corporate event pre-filled so you can see exactly how it works before you clear it out and add your own numbers.