UK GDPR for Sole Traders: Plain English Guide with Data Register, Requests Log and Breach Log (PDF + Excel)

If you keep customer names, emails, addresses or messages, UK data protection rules can apply to you even as a one-person business. This download pairs a plain-English guide with Excel registers so you can write down what you hold and keep a record when something happens.

Includes: a filled example privacy notice for a made-up one-person business, example rows for your record of processing, a subject access request reply template, a breach decision flow, a 30-minute yearly check, and common mistakes.

The guide (PDF, 27 pages) covers, in order: the plain-English idea, identifying personal data, controller or processor, the seven principles, lawful basis, privacy notices, a data mapping register, individual rights, direct marketing, special category and high-risk data, suppliers and processors, security and backups, personal-data breaches, retention and deletion, the data protection fee, a small-business policy, worked examples, copy-ready templates (including a privacy notice and replies to requests), a review checklist and official sources. Updated for the Data (Use and Access) Act 2025.

The registers (Excel) have 5 sheets: Start Here, Data Register, Requests Log, Breach Log and Review Dates.

Built for Microsoft Excel on Windows.

Information only; not legal advice, and following it does not guarantee compliance.

WHAT IS INCLUDED:

1x UK GDPR for Sole Traders Plain-English Guide (PDF, 27 pages)

1x UK GDPR Data Register and Logs (Excel, 5 sheets: Start Here, Data Register, Requests Log, Breach Log, Review Dates)

1x START_HERE Quick Orientation Guide (TXT)

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