Trucker Toolkit by Truepost: Cost Per Mile, Load Check, and Tax Tracker (Excel + Google Sheets)

Know your numbers. Keep more of your money.

Most owner-operators are guessing at the three things that decide whether the truck makes money. What a mile really costs you. Whether a load pays after deadhead and fuel. How much to set aside so taxes don't wreck you in April. This toolkit handles all three in plain English, and it works on your phone.

What you get:

• A cost-per-mile calculator that counts deadhead miles, so your break-even is the real one and not a number that ignores the empty miles.
• A load check that takes a rate, the miles, the deadhead, and the fuel, then tells you GO, THIN, or NO-GO. Big and color-coded so you can read it in a few seconds at the truck stop.
• A load log that tracks every run with running totals: miles, profit, profit per mile.
• An expense and deduction tracker with 45+ trucker categories, a per-diem helper, and an IFTA fuel-by-state log so the quarterly filing isn't a scramble.
• A quarterly tax estimator that takes your income and expenses and tells you roughly what to set aside each week and each quarter.
• A plain-English rundown of common trucker deductions.

A few straight answers:

• We are not accountants and this is not tax advice. It is a planning tool to help you ballpark what to set aside and stay organized. For your actual return, use a tax pro.
• The tax math is built on the current 2026 IRS figures (per-diem, mileage rate, Social Security wage base, federal brackets), so you are not working off numbers from three years ago. There is one tab where you update them yourself each year.
• Buy it once and it's yours. No subscription, no login.
• Works in Excel and in Google Sheets.

You get the file the second you buy. Set your truck's costs in once, and you can run a load through it the same night.

Educational planning tool, not tax, legal, or accounting advice. The estimator is a planning number, not a tax return. Check with a professional before you file.