GRC – Security Questionnaire AutoFill

Description

Automates vendor/customer security questionnaire responses. It ingests a questionnaire (Sheet/CSV/XLSX), matches each question to your approved answers and evidence, and writes a clean “Auto-Fill” sheet ready to review and send back. Optional alerts nudge reviewers and track progress to completion.

Who’s It For

• GRC / Compliance teams responding to customer security reviews
• Security engineers and sales engineers supporting questionnaires
• Startups that need fast, consistent, audit-ready answers

How It Works

1. Trigger

• Run manually, on a schedule, or when a questionnaire file/row is added.

1. Ingest & Normalize

• Reads questions from Google Sheets/CSV/XLSX.
• Normalizes columns (e.g., question, category, customer_notes) and de-duplicates.

1. Classify

• Detects question type (Yes/No, multi-select, free text).
• Tags topics (encryption, access control, incident response, privacy, HR, etc.).

1. Answer Retrieval

• Looks up approved answers from your Answer Library sheet (mapped by keywords/category/control).
• Falls back to templates (short form/long form) when no exact match exists.

1. Evidence Linking

• Inserts Drive links for policies, diagrams, SOC2/ISO docs (from your evidence folder).
• Adds version/date so reviewers can verify what was sent.

1. Auto-Fill Output

• Writes a new sheet with columns like:
• question, proposed_answer, rationale/notes, evidence_link, control_ref, owner, status, confidence, last_updated.

1. Review & Notifications

• Emails the reviewer/owner with a link to the output sheet for quick approval edits.
• Status can move from draft → reviewed → ready to send.

1. Export

• Optional export to CSV/XLSX to match customer’s template.
• Optional PDF of responses for audit trail.

Requirements

• Google Sheets & Drive credentials
• Destination Sheet & Evidence folder (env vars used in the template):
• GSHEET_ID, GSHEET_SHEET
• DRIVE_FOLDER_ID (or keep SANITIZED and set after import)
• Alert email: GRC_ALERT_EMAIL

File Templates

• GRC_SQ_AutoFill_Template.xlsx – target sheet with the output columns above
• Answer_Library.xlsx / Sheet tab – key-value pairs: keywords/category → approved answers
• Control_Mapping.xlsx / Sheet tab – optional mapping to ISO 27001, SOC2, NIST CSF

Output

• A populated Auto-Fill sheet ready to review/share
• Evidence links with versioning
• Email notification to the reviewer with next steps

Customization Tips

• Add your framework tags (ISO/SOC2/NIST) to enable quick mapping in the output.
• Set owners per topic (e.g., “Encryption → Security Eng”, “Privacy → Legal”).
• Add a confidence score threshold to flag answers needing human review.
• Enable “strict mode” to prevent sending answers without evidence links.
• Schedule a weekly run to pre-fill common questionnaires and keep answers fresh.