Contractor Bid Comparison Sheet - Excel Bid Leveling Template

Stop picking the wrong low bid. The cheapest number on paper often leaves out permits, cleanup or whole lines of work. This Excel bid comparison sheet lines up 3 to 5 bids side by side, adds the cost of every scope gap, and shows you the true apples-to-apples low bid.

WHAT'S INCLUDED (1 Excel workbook, 5 tabs + Quick Start Guide PDF)

• Start Here - simple instructions

• Leveled Bid Summary - base bid, missing-line adjustment, scope exclusion adjustment and your own +/- adjustments add up to a LEVELED TOTAL for each bidder. Automatic rank, "over low" $, low raw bid and low leveled bid highlighted, plus a check that tells you when leveling changes the winner. Award decision section

• Bidders - company, contact, bid date, valid-until date, license #, insurance certificate (COI), bond, lead time, duration, payment terms, warranty and notes for up to 5 bidders. Optional lump-sum bid total

• Line Items - 40 lines with qty, unit and your estimate. Lowest price per line turns green, blank (unpriced) lines turn red, low bidder and spread calculate automatically

• Scope Check - 18 common scope items pre-filled (permits, delivery, sales tax, cleanup, patch and repair, warranty, COI and more) plus blank rows. Mark each Included / Excluded / Not stated / N/A with a plug $ for gaps

FEATURES

• Compare 3 to 5 subcontractor or supplier bids for one scope

• Working formulas, locked so they can't be overwritten by accident (no password, so you can customize)

• Yellow = type here, grey = calculated

• Print-ready - every tab fits one page wide. No macros

• Works in Excel 2016+ / Microsoft 365, Google Sheets and LibreOffice

WHO IT'S FOR

General contractors, remodelers, builders and handymen who hire subs or buy materials and want to know which bid is really the lowest.

This is a business tool, not legal, financial or tax advice. Verify numbers and contract terms before awarding work.

INSTANT DOWNLOAD

You'll receive a ZIP file with the Excel workbook and the Quick Start Guide PDF right after purchase. This is a digital download; no physical item will be shipped.

Designed with AI assistance