Chart of Accounts 2025

Tab 1 — Master COA (All Industries)

Every account in one place — 180+ accounts spanning all five account types. Includes an “Active?” dropdown (Yes/No/Review) and a “Your Custom Name” column so users can rename without losing the original. Color-coded by account type: blue = Assets, pink = Liabilities, purple = Equity, green = Revenue, amber = COGS, orange = Expenses.

Tab 2 — Service-Based Business

Pre-filtered for consultants, coaches, agencies, bookkeepers, photographers, virtual assistants. Highlights: Service Revenue, Retainer Revenue, Consulting Fees, Contract Labor, Professional Liability, SE Health Insurance.

Tab 3 — E-Commerce & Retail

Pre-filtered for Shopify, Amazon, Etsy, dropshippers, wholesalers. Highlights: Product Sales, Inventory (raw materials, WIP, finished goods), Platform Fees, Merchant Processing, Shipping Revenue, E-commerce platform costs.

Tab 4 — Restaurant & Food Service

Pre-filtered for restaurants, cafes, food trucks, catering, ghost kitchens. Highlights: Food Sales, Beverage Sales, Alcohol Sales, Delivery Platform Revenue, Food & Beverage COGS, Kitchen Supplies, Tips Received, Catering Revenue.

Tab 5 — Real Estate & Property

Pre-filtered for landlords, property managers, Airbnb operators. Highlights: Rental Income, Late Fees, Security Deposit Forfeited, Property Operating Expenses, Leasehold Improvements, Mortgage Payable, Schedule E references.

Tab 6 — Freelancer & Solopreneur

Pre-filtered for 1099 contractors, side hustlers, solo operators. Highlights: Digital Product Sales, Course Revenue, Mileage/Vehicle, Home Office, SE Health Insurance, SE Tax — the deductions freelancers most commonly miss.

Tab 7 — Setup Guide & Number System

• Full account numbering reference (1000s–9000s ranges and what each covers)

• 10-step setup instructions with tips for each step

• Industry quick-reference table showing which tab to use and why

• Notes on how to import into QuickBooks, Xero, or Wave

Every account row includes: Account Number, Account Name, Type, Subtype, IRS Schedule C Line reference, plain-English description, industry tag, Active? dropdown, and a custom name field.