Event Day Operations Checklist (FREE)

Every checklist item and every section heading - 53 items and 9 headings - is wording taken

word-for-word from the Event-Ready Team System, so what your attendant reads on the card matches

what your training says. The page title, the fill-in fields, the closing guidance and the insurance

sentence are ours, not quotes from the paid product. No operating advice was written fresh.

It covers, in the order an event actually runs:

- **Before any paid event** - hardware-specific instructions, offline and online tests, venue and

  escalation details recorded, who may approve refunds or changes

- **Preflight before leaving** - the event brief, the pack list, charge, media and spares

- **Arrival and load-in** - check in with the named contact, confirm location, outlet, guest flow

  and deadline, keep exits and accessibility routes clear

- **Setup, arrive to ready** - stabilise the structure, placement, cable routing, the approved

  preset, and an end-to-end capture-to-delivery test before service

- **Live operation** - queue and print quality, props away from gear, privacy, not promising

  refunds or invented ETAs, escalating changes to the authorised contact

- **Troubleshooting ladder** - make it safe, read the status, check the simple external causes,

  one documented action, one full-system test, escalate with symptom and impact

- **Guest service** - the exact wording for a welcome, a queue, a pause and a boundary

- **Teardown and safety** - authorised service end, saved files, cooling, inventory, site walk,

  closeout, and when to stop for smoke, sparking, liquid on power, damaged cable, unstable gear,

  injury or aggressive behaviour

- **Never do this** - energized equipment, forced connectors, defeated safety locks, installing

  software during a paid event

## WHAT'S INSIDE (4 files)

- Event-Day-Operations-Checklist.pdf - one page, US Letter, print-ready

- 01_Terms-and-Limitations.txt

- 02_Release-Manifest.txt and 02_Release-Manifest.pdf - so you can count the files

## HONEST LIMITS

- General education and an operations aid. Not legal, employment, tax, insurance, electrical,

  medical, security or manufacturer advice, and it does not determine whether a worker is ready

  for solo duty.

- Steps that say "approved" refer to your own method and Equipment Profile. This page does not

  define them - which is why it cannot stand in for training or guarantee a safe event.

- Insurance and liability requirements vary by state and venue. Verify requirements with a

  licensed insurance agent in your state.

- Use inside one business. No reselling, sublicensing, sharing, posting or distributing the

  source or modified files. Free, and it carries no support commitment or promise of updates.

- This free companion is the print-ready PDF only. The editable Word versions live in the paid

  Event-Ready Team System.