December Workplace Events Kit: Printable Planner, Excel Trackers, Messages, Games and Cards

December at work, planned for you

Giving Tuesday, Hanukkah, Christmas week, Kwanzaa, Ugly Sweater Day, the 12 working days before the break, the gift exchange, the holiday closure and the year-end: December is full of good reasons to thank your people, and full of planning. This kit does the planning for you, in one instant download.

At a glance

• 135 printable pages in both US Letter and A4
• Excel trackers (9 sheets) that calculate the dates when you type the year, including a holiday closure grid, a Secret Santa draw and a party RSVP and dietary tracker
• 32 ready-to-send messages in Word and plain text
• 16 greeting cards: folded 5x7, flat 5x7 and 300 dpi JPG
• Games, trivia, bingo, signs, certificates and gift tags
• Guides for inclusive holidays, party and gift policy, year-end HR, winter wellbeing, remote and frontline teams

What is inside

Planning System (34 pages, PDF)

An observance calendar with five-minute ideas, a theme picker, month and weekly planners, four event run sheets (cocoa break, holiday lunch, party, virtual party), a holiday party planner with a 4 to 12 week timeline, a gift exchange planner, a holiday closure and coverage grid, a year-end deadline and PTO tracker, a 12 working days of recognition planner, a year-in-review worksheet, a January goals bridge, roles, supplies checklists, three budget presets, sign-up sheets, an employee survey and an organiser debrief.

Excel Trackers (9 sheets, XLSX)

Type the year and rule-based dates update (Giving Tuesday, Ugly Sweater Day, the 12 working days countdown, US observed Christmas, the UK Boxing Day holiday and more). A closure sheet flags days with too few people, a Secret Santa sheet draws names with no self-draws, and a party RSVP sheet counts headcount, dietary needs and cost per head. Plus budget, participation, schedule, supplies and a dashboard with a chart. Works in Excel and Google Sheets.

Message Pack (32 messages, DOCX and TXT)

Announcements, an inclusive party invitation, a safe-ride and alcohol-aware reminder, gift exchange rules, Secret Santa and white elephant instructions, a holiday schedule and closure email, an out-of-office reply, a PTO deadline reminder, year-end messages from a CEO and to clients, guidance for managers on Hanukkah and Kwanzaa, a note for colleagues who do not celebrate, remote and frontline notes and a January kickoff invitation.

Signs and Posters (29 pages)

Season of light signs, 12 working days of recognition signs, gift exchange signs, party and cookie swap signs, Ugly Sweater Day signs, giving drive signs, holiday hours and coverage signs, thank-you signs, a year-in-review wall, thank-you snowflakes, cookie swap labels with allergen boxes and bulletin board headers.

Games and Trivia (40 pages)

60 trivia questions in five rounds with answer keys, 40 unique bingo cards, white elephant rules, office and remote scavenger hunts, 40 icebreaker cards, contest ballots and scorecards.

Recognition Kit (16 pages)

16 award certificates, 12 working days of recognition cards, thank-you slips, holiday worker thank-you slips, gift tags and a year-in-review mini-kit.

Greeting Cards (16 designs)

Happy holidays (team, boss, clients and a group card), thank you for a great year, Merry Christmas, Happy Hanukkah, Kwanzaa wishes, seasonal greetings, warm winter wishes, thanks for covering the holidays, Happy New Year, see you in the new year, thinking of you, year-end thanks and a small thank-you. Each card comes folded (Letter and A4), flat and as a JPG.

Guides (12 pages)

An inclusive holidays guide, a say-this-not-that wording guide, a holiday dates and sensitivities table, party and gift policy notes, a year-end HR checklist, a winter wellbeing guide, remote and hybrid playbooks, frontline and retail peak-season playbooks and a one-page brief for leaders.

Start Here (4 pages)

A print guide, troubleshooting tips and the licence.

Built to be inclusive

Everything social is optional by design. The kit leads with an inclusive winter theme so every employee can take part whatever they celebrate, checks dates for clashes (such as Hanukkah evenings and Shabbat), offers non-alcoholic and dietary options and handles the hard side of the holidays with respect.

Who it is for

HR teams, office managers, team leads, schools, retail and customer service teams, small businesses and anyone who plans events and holiday cover at work.

Files and formats

• PDF (US Letter and A4)
• Excel (XLSX)
• Word (DOCX) and plain text (TXT)
• JPG (cards)
• Instant digital download. Nothing is shipped

Good to know

• No year is printed anywhere, so you can use it every December
• Dates are for planning. Please confirm each date with the official organiser, and festival dates with the colleagues who observe them
• Print at 100% (actual size). A print guide is included
• For use in your own workplace. Please do not resell or share the files. The licence is included
• Not legal, payroll, medical or HR advice. Holiday pay, leave, gift and alcohol rules differ by country and state

Questions

Do I need Excel? The trackers open in Excel and Google Sheets.

Can I edit the messages? Yes, the Word file is fully editable. The cards and PDFs are print-ready and not editable.

Does it work next year? Yes. Type the new year in the Excel calendar.

Which paper sizes? US Letter and A4, in separate files.