The Airtable system for high-end event teams - guests, suppliers, contracts, crew, risk, budget. One connected base, fully yours.
Created by a freelance Event Operations Manager with years of experience delivering complex live events.
Likelihood and impact scoring, so nothing catches you off guard.
Expiry tracking built in, not a separate spreadsheet.
One record, not three different ones.
RSVPs, dietary requirements, plus-ones.
Research and shortlisting through to booked and confirmed.
All linked back to the same event record.
From kickoff to post-event review, in the same base.
A live dashboard across every event you're running - who's on track, what's at risk, what needs you today
The person planning & running multiple live events at once, tired of holding it all several spreadsheets that don't link, multiple inboxes or someone's head
You run one event a year with a guest list of 40. Save your money.
No. If you've ever used a spreadsheet, you can use this. It comes with a full onboarding PDF and an in-base instructions table that walks you through everything, how to add events, link records, customise dropdowns, the lot. You don't need to know Airtable beforehand; you just need to follow the guide once.
No — it's a one-time payment. £197 at the founding price (then £297), and it's yours.
The free plan allows up to 5 team members, but caps each base at 1,000 records total, counted across every table.
For an agency running several concurrent events, guests, hotels, suppliers, tasks, documents, all in one base and that adds up faster than people expect. This is probably the most likely real reason to upgrade. Airtable's paid plan starts at £20-24/month depending on annual vs. monthly billing.
It's ideal if you are:
✔ A freelance Event Manager or Event Coordinator
✔ An event agency managing multiple projects
✔ A production or logistics team
✔ Tired of juggling spreadsheets and disconnected information
The guide and in-base instructions cover day-to-day use, and if you're stuck after checking both, email me and I'll get back to you within 3 business days.
If what you actually want is custom tables built, workflows changed, or your team trained on it, that's available separately as a paid add-on. Just ask
I'm Michelle, a freelance Event Operations Manager who built this system after years of managing complex live events for agencies and production companies.
Guest lists, hotel blocks, supplier chaos, the 6am "wait, who's picking up the AV crew" panic...I've handled it all, usually from six different tabs at once.
I built the Event Command Centre because I got tired of rebuilding the same system from scratch for every new event. Now it's how I actually run things and I've packaged it up so other people doing this job don't have to start from a blank spreadsheet either.
Based in the UK, working with agencies wherever they are.
Every event coordinator already has a spreadsheet with tabs for guests, hotels, and transport. This isn't that. It's the layer above it, the stuff that usually lives scattered across email, WhatsApp, and your own memory: risk logs, contracts and compliance tracking, supplier research, flight details, crew schedules, and a budget that updates itself.
18 connected tables. One hub...Event Overview...so nothing floats and nothing gets missed.
