Subcontractor Management Pack - 17 Documents: PQQ and Scoring, Insurance Expiry Tracker, Onboarding, RAMS Review, Monitoring, Scorecard, Close-Out

Every subcontractor on one system, from pre-qualification to close-out: the questionnaire and scoring sheet, the insurance and compliance expiry tracker, onboarding and RAMS review checklists, pre-start meeting record, competence verification, weekly monitoring, improvement notices, scorecard, panel review, close-out checklist and the employment-status, right-to-work and ethical-labour records - 17 documents with worked examples.

Pre-qualification and onboarding: SC-000 pack guide and seven-stage workflow; SC-001 Pre-Qualification Questionnaire structured on the Common Assessment Standard topic areas (47 questions, declaration, attachment schedule); SC-002 PQQ Scoring Sheet with pass/fail gates and weighted criteria for three tenderers side by side; SC-003 Insurance and Compliance Expiry Tracker (employers', public and professional liability, contractors all risks, SSIP, CIS status, ISO certificates, waste carrier, Modern Slavery statement - RAG by days to expiry); SC-004 Onboarding Checklist (50 items, ten gate items).

RAMS, pre-start and competence: SC-005 RAMS Review Checklist (33 criteria, calculated decision); SC-006 Pre-Start Meeting Agenda and Record; SC-007 Competence and Training Verification with a 16-scheme reference table (CSCS, CPCS, NPORS, ECS, CISRS, IPAF, PASMA, Gas Safe and others); SC-014 Interface Matrix and register with hold points.

Monitoring and performance: SC-008 Weekly Monitoring Record; SC-009 Non-Conformance and Improvement Notice with four-level escalation; SC-010 Scorecard with rolling average, last-three and trend.

Close-out, panel review and compliance: SC-011 Approved Subcontractor Panel Review (retain, probation, remove); SC-012 Close-Out Checklist (32 items, eight retention-critical); SC-013 Labour-Only versus Bona Fide Subcontractor Assessment (CIS, employment status and off-payroll indicators with two worked examples - HMRC guidance governs); SC-015 Right to Work and Site Access Record; SC-016 Modern Slavery and Ethical Labour Checklist.

CDM 2015 regulations 8 and 15, Modern Slavery Act section 54, HMRC CIS rules, employment-status guidance, right-to-work rules, the Common Assessment Standard and SSIP were checked at source on 16 September 2026. Complements the procurement and supplier-approval procedures in our ISO 9001 QMS and the subcontract order and payment certificate in the Commercial pack, cross-referenced by code.

Format: 9 Word documents and 8 Excel workbooks, branded header and footer with document control. Edit freely for your own company under the single-company licence included.

Built by StructAssure Ltd - Chartered construction and quality professionals (MCIOB, CQP MCQI, MAPM). Checked line by line before release.