Tenant Maintenance & Repair Request Form

Make tenant repair requests easier to document with this printable Tenant Maintenance & Repair Request Form.

This form is designed for landlords, tenants, property managers, rental property owners, and maintenance teams who need a simple way to report, organize, and track repair issues.

Tenants can use it to explain what is wrong, when the issue started, whether it is an emergency, preferred contact times, access instructions, pet information, and repair availability. Landlords or property managers can use the lower section to track when the request was received, who it was assigned to, priority level, work order number, estimated completion, actual completion, repair cost, and resolution notes.

What’s included:

• Property and tenant information section

• Tenant name, phone, email, and unit number

• Date of request

• Emergency yes/no section

• Plumbing issue checklist

• Electrical / HVAC issue checklist

• Appliance issue checklist

• Structural / general issue checklist

• Safety / emergency issue checklist

• Detailed problem description box

• Access information for repairs

• Pet and entry instruction section

• Landlord / property manager tracking section

• Work order number

• Priority level

• Estimated and actual completion dates

• Cost and billing notes

• Resolution summary

• Tenant signature line

• Landlord signature line

• Tenant and landlord usage tips

• Professional disclaimer

This form helps create a clear paper trail for maintenance requests and repair communication. It can help reduce misunderstandings, document tenant concerns, organize repair tasks, and keep rental property records cleaner.

Perfect for:

• Landlords

• Property managers

• Tenants

• Rental property owners

• Maintenance teams

• Real estate investors

• Apartment rentals

• Room rentals

• Small landlords managing repairs

This is a digital download. Print as many copies as needed for personal or business use.

Important: This is a general template only and is not legal advice. Maintenance response requirements may vary by state, city, and local jurisdiction. Emergencies such as gas smell, major leaks, no heat in winter, electrical hazards, or carbon monoxide concerns should be handled immediately according to local safety rules and emergency procedures.