Rental Property Maintenance Log & Preventive Maintenance Schedule + Tenant Maintenance Request Form
Every repair, request and service visit in one place, plus a schedule that tells you what's due before it turns into an emergency call.
WHAT'S INSIDE
- Maintenance Log: date reported, property, unit, area, problem, priority, vendor, date completed, cost, who paid, invoice number; status shows Open, Done or OVERDUE automatically
- Preventive Maintenance Schedule: 20 common landlord tasks to start (filters, furnace and AC service, smoke/CO alarm checks, gutters, water heater, dryer vent and more). Enter the last-done date; next due date and status (OK, Due soon, Overdue) calculate
- Seasonal checklist: spring, summer, fall and winter tasks (in the spreadsheet and as a fillable PDF)
- Vendors and contacts with license and insurance notes
- Appliances and warranties: model, serial, install date, warranty end (flags warranties ending within 90 days)
- Dashboard: open and overdue jobs, average days to complete, owner cost by month, by area and by expense category
- Expense categories match the Rental Property Income & Expense Tracker, so costs copy straight across
- Fillable tenant maintenance request form (PDF + editable Word / Google Docs) with an emergency box, access permission and an office-use section
- SAMPLE-DATA version + clean blank version, and a Quick-Start Guide (PDF)
Up to 10 properties per file. Excel and Google Sheets.
Task intervals are common starting points: follow the manufacturer, your insurer and local codes.
NOT LEGAL OR TAX ADVICE
These are generic organizational templates, not state-specific forms. They are not a lease, notice or eviction document. Landlord-tenant rules (deposits, late fees, receipts, inspections) vary by state and city: check yours.
LICENSE
Use for every property you own + up to 3 client properties you manage. No resale or sharing of the blank templates.
Instant download (.zip). Questions about the files: hello@keyandkit.com. Free updates: keyandkit.com/updates
