Move-In / Move-Out Inspection Checklist: Fillable Rental Condition Report, Photo Log + Deposit Worksheet

Document the unit's condition at move-in, compare it item by item at move-out, and make deposit decisions based on evidence, not memory.

WHAT'S INSIDE

- Fillable PDF condition report, 10 pages: 12 rooms and areas, 100+ items (entry, living, dining, kitchen, 3 bedrooms, 2 bathrooms, laundry and utilities, exterior/garage/yard, plus 12 rows for your own items)

- Move-in and move-out columns side by side for every item, each with a rating dropdown (New, Good, Fair, Poor, Damaged, Missing, N/A), notes and photo number

- Condition rating key, keys and remotes handed over and returned, meter readings

- Photo and video log (2 pages) so every note has evidence

- Comparison and Deposit Worksheet: only items that got worse beyond normal wear, how each cost was priced, photo numbers and amounts; deposit, deductions and amount to return

- General examples of normal wear vs. damage

- Move-in and move-out acknowledgment / sign-off page

- Editable Word / Google Docs version (add or rename rooms)

- Deposit Deduction Worksheet spreadsheet (Excel / Google Sheets) that totals everything, with a sample

- Quick-Start Guide (PDF)

WHAT IT IS NOT

A state-specific form. Some states and cities require their own move-in form, wording or deposit deadlines; use those where required (this report still works as your checklist and photo log).

NOT LEGAL OR TAX ADVICE

These are generic organizational templates, not state-specific forms. They are not a lease, notice or eviction document. Landlord-tenant rules (deposits, late fees, receipts, inspections) vary by state and city: check yours.

LICENSE

Use for every property you own + up to 3 client properties you manage. No resale or sharing of the blank templates.

Instant download (.zip). Questions about the files: hello@keyandkit.com. Free updates: keyandkit.com/updates