Rental Property Tracker — Leases, Rent Roll, Expenses & Repairs

🔥 Rental Property Tracker: Instant Download

Keep properties, leases, rent payments, expenses and repairs for your rentals in one workbook.

A rental property tracker in one Excel workbook: 6 working tabs plus Instructions and Disclaimer, in one file that is yours to keep.

✨ What It Does for You

• See every property and lease, including expiring ones
• Compare rent due vs paid with late fees each month
• Tag expenses by category for tax time
• Track repair tickets with priority and status

📦 What's Inside

• Instructions and Disclaimer: portfolio name, currency, and fiscal-year start, a 7-step how-to, a sheet map, and a plain-language disclaimer
• Properties: address, type, units, purchase date and price, mortgage balance, manager, and status (Occupied, Vacant, Rehab, Listed)
• Tenants Leases: tenant, contact, lease start and end, monthly rent, deposit, pets, and status (Active, Expiring, Notice, Ended, Vacant)
• Rent Roll: month, due date, amount due vs amount paid, late fee, and payment method for each tenant
• Expenses and Maintenance: expenses by category (repairs, insurance, management, utilities, taxes, mortgage, turnover, CapEx) with a tax tag, plus repair tickets with priority, status, vendor, and estimated cost
• Dashboard: property count, active leases, vacant units, rent collected, expenses, and open repair tickets, calculated from your tabs

💡 Who This Is For

• DIY landlords with one or several rental units
• Small investors tracking duplexes and multi-unit buildings
• Owners who use a property manager but want their own records

🔄 Before and After

• Before: Lease end dates buried in separate documents. After: A Tenants Leases tab with start and end dates and an Active / Expiring / Notice status
• Before: Not sure who paid in full this month. After: A Rent Roll comparing amount due vs amount paid, with late fees and payment method
• Before: Repair notes and receipts everywhere. After: An expense log by category and tax tag, plus a Maintenance ticket list with priority and status

⚡ Get Started in Minutes

• Download the .xlsx and open it in Excel or Google Sheets
• Set your portfolio on Instructions
• Add properties and leases
• Log rent, expenses and repairs
• Pick from the dropdowns as you fill it in

Organization tool only: NOT landlord/tenant, tax, or investment advice. Lease terms, deposits, and local housing laws vary; verify with professionals.

Sample data is fictional. Replace it with yours.

🔒 Instant Access

Once you purchase, you get immediate access to your file. It is yours to keep.

We’re a new store, but our digital tools are built to save you time, simplify your workflow, and help your business grow. Your trust matters — and every product is designed to deliver real results.

Thank you for supporting a growing brand.

— Kyle P. Herrick, Founder

✔️ Satisfaction Guarantee

If this template doesn’t help you save time or improve your workflow, message me and I’ll make it right. Your success matters.

💬 Need Help?

Message me anytime. I’m here to help you get the most out of your templates. Email herrickkyle87@outlook.com.

Organize your rentals today. Click Buy Now.