Teacher Record Keeping Forms — The Record, 11 Printable Logs for Documentation

IF IT ISN'T WRITTEN DOWN, IT DIDN'T HAPPEN

Every teacher has heard this. Nobody hands you the forms.

So you write the phone call on a sticky note. The incident goes in an email to yourself at 9pm, from memory, with the part that happened just before it already gone. Six weeks of reading support exists only in your head, until the day someone asks you to show it.

This is the set of forms for that half of the job — the half that isn't teaching, isn't planned for, and is the half you get asked to account for.

WHAT A RECORD ACTUALLY NEEDS

Official incident-documentation standards ask for eight things: the date and clock time, the location, who was present, what happened immediately before, what actually occurred, what you did, the outcome, and who you notified and when. Most hurried notes carry three or four of them. Page 3 prints all eight as a reference sheet, and every form in the set is built to collect them.

WHAT'S INSIDE — 28 PAGES

EVERY FORM COMES TWICE

First completed as a worked specimen, so you can see what a usable entry looks like without reading instructions. Then the identical sheet, blank, for your own records. Eleven specimens, eleven blanks.

THE FORMS

· Front sheet — whose set this is, and which forms you'll actually keep

· Reference sheet — the eight elements of a record worth having

· Form A · Contact log — every call, email, note and word at the gate, dated

· Form B · Incident record — one incident per sheet, including what happened before it

· Form C · Follow-up trail — what happened after, and who you told

· Form D · Intervention record — what you put in place, how often, for how long, what changed

· Form E · Support actually delivered — what the plan says against what happened this week

· Form F · Meeting minutes — who was present, what was discussed, what was agreed, signed

· Form G · Attendance and lateness pattern — one pupil, one term, the pattern the register doesn't show

· Form H · Work not submitted — the chases, dated, before anyone asks you to prove them

· Form I · Concern passed on — that you reported it, at what time, and to whom

· Form J · Cover handover — written in advance, so a stranger can run your room tomorrow

· Form K · Evidence of practice — kept as you go, not reconstructed in June

· Notes on keeping, storing and destroying these records

· Questions we get, including where this won't help

WHAT IS NOT IN IT

No lesson planning. No weekly spreads. No gradebook. No dated academic year. Those exist in abundance already, and none of them are the thing that gets you in trouble.

BEING STRAIGHT WITH YOU

This is not legal advice, and it does not replace your school's own reporting system — log everything there, exactly as your school requires. What these sheets give you is a clear, dated account in your own hand, written while you still remember it.

Every pupil, parent and colleague in the completed specimens is invented, and the situations are composites. Nothing in this file describes a real child.

FORMATS

Both US Letter and A4, each drawn natively — not one scaled out of the other. Print at 100%, or import into GoodNotes, Notability or any PDF app and write on it with a stylus. There are no tappable checkboxes and no fillable form fields; those don't work reliably in note-taking apps, so the boxes are drawn to be ticked by hand.

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