Equipment Maintenance Log: Printable Service Record, Pre-Use Inspection & Repair Log for Contractors (US Letter)

Every machine you own needs oil, filters, belts and blades on schedule, and sooner or later one breaks down on a job day. This log keeps the service history and repair costs for each machine on paper, so you know what's due and which machines cost you the most.

What's inside (1 PDF, 9 pages, US Letter):

• Cover and a how-to page

• Equipment Register: 20 machines a page: ID, make/model, serial, purchase date, cost, service interval, where it's kept

• Equipment Service Record: one page per machine with oil/filter/blade part numbers and 22 service lines (hours or miles, parts, cost, next due)

• Pre-Use Inspection Checklist: a weekly grid with 17 checks (fluids, guards, blades, leaks, safety switches) for Mon–Sun

• Repair & Downtime Log: what failed, hours lost, fix, shop, parts, labor and total

• 12-Month Service Schedule: 20 machines × 12 months

• Parts & Supplies Reorder List: part numbers, where to buy, price, how many to keep on hand

• Back page

Print as many as you need. Every reusable page is marked, so you can reprint only the page you need. It prints fine in black and white (only the cover is in color).

Instant download. Unlimited prints for use in your own business.

Who it's for: Lawn care and landscaping crews, contractors, rental-fleet owners and anyone keeping small engines and power tools running.

This log is a record-keeping tool only. It is not legal, tax, accounting, insurance or safety-compliance advice. Follow the manufacturer's manual and the rules that apply to your trade and area.

AI assistance: page layouts and this listing were drafted with the help of AI tools and reviewed before release.