Debtors & Collections Manager

You made the sale. You issued the invoice. Now you need to get paid.

PMC 01m – Debtors & Collections Manager is an Excel-based business control system designed for small businesses that need a clearer way to manage outstanding accounts, payments, follow-ups and collection priorities.

It goes beyond a simple debtor list.

The workbook helps you answer the questions that matter:

Who owes me money?

How much is overdue?

How long has it been outstanding?

Who needs to be contacted today?

What did they promise?

Did they keep that promise?

What must happen next?

Instead of relying on memory, WhatsApp messages, handwritten notes or several disconnected spreadsheets, PMC 01m brings your debtor-management process together in one practical workbook.

The system includes:

1. Invoice Register – record invoices and automatically track payments, outstanding balances, ageing, collection status and risk.
2. Payments Register – record full and partial payments while highlighting allocation problems, duplicates and possible overpayments.
3. Collections Log – keep a history of calls, emails, WhatsApp messages, promises and collection actions.
4. Promise Control – identify pending, kept and broken payment promises.
5. Priority Queue – see which accounts require attention first and why.
6. Debtor Summary – view your overall exposure by client, including ageing, outstanding balances, risk and current collection action.
7. Management Dashboard – monitor outstanding debt, overdue amounts, 90+ day exposure, disputed accounts, broken promises and follow-ups requiring action.
8. Client Controls – maintain payment terms, credit limits, account status and responsible account owners.
9. Exception Checks – identify missing actions, incorrect allocations, duplicate invoice numbers, overpayments and other data-control issues.
10. Built for real small-business use

PMC 01m is particularly suitable for owner-managed and small businesses where the same person may be selling, invoicing, following up customers and trying to remember who promised to pay on Friday.

You do not need to learn another application.

If you are comfortable working in Excel, you can use PMC 01m.

There are:

• No macros.
• No VBA.
• No subscriptions required to use the workbook.
• No specialised accounting knowledge required.

The workbook is supplied in Microsoft Excel .xlsx format.

What PMC 01m is designed to do

PMC 01m does not replace your accounting package.

It provides something different:

• day-to-day management control over the money that customers still owe you.
• Your accounting software can tell you that an invoice remains outstanding.
• PMC 01m helps you manage what happens next.

The PMC approach

PMC Business Solutions develops practical spreadsheet systems for businesses that already rely on Excel but need better control, structure and visibility.

The objective is simple:

Spend less time remembering what needs attention and more time working on your business.

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