Landlord Maintenance & Repair Tracker

Landlord Maintenance & Repair Tracker

Keep rental property maintenance organized with a practical spreadsheet built to help landlords track repair requests, maintenance work, contractors, costs, and completion status in one place.

Instead of relying on scattered notes, texts, receipts, and memory, use one organized system to see what needs attention, what is in progress, what is overdue, and what has been completed.

WHAT YOU CAN TRACK

Properties and units

Maintenance and repair requests

Issue descriptions and categories

Priority levels

Work-order status

Reported, scheduled, and completed dates

Contractors and vendors

Estimated repair costs

Actual repair costs

Overdue maintenance

Notes and maintenance history

DASHBOARD SUMMARY

Quickly review:

Open work orders

Overdue work

Completed jobs

Total maintenance spending

Average repair cost

Emergency maintenance

Maintenance activity and status

CONTRACTOR & VENDOR ORGANIZATION

Keep useful contractor and vendor information together so you can connect maintenance work with the people or companies handling it.

PROPERTY MAINTENANCE HISTORY

Build an organized record of repairs and maintenance over time, making it easier to review work completed and costs associated with your rental properties.

WORKS WITH

Microsoft Excel

Google Sheets

Some formatting or visual details may vary slightly between Excel and Google Sheets.

IMPORTANT

This is a digital spreadsheet product. No physical item will be shipped.

For personal or internal business use by the purchaser. Not for resale, redistribution, or commercial reproduction.

This template is an organizational tool and does not provide legal, tax, accounting, financial, property-management, or professional maintenance advice. Users are responsible for complying with applicable landlord-tenant laws, safety requirements, and local regulations.