Photography Business Kit — Track Inquiries, Sessions, Payments & Gallery Deadlines in Excel

🔥 Photography Business Kit — Instant Download Template

Turn inquiries into booked sessions, keep every payment on track and see each gallery deadline coming.

A ready-to-use Excel workbook for photographers. It brings inquiries, booked sessions, packages and proposals, contracts and payments, your editing workflow with gallery due dates, gear and expenses into one file, with a Dashboard that updates from every tab. Seven working tabs plus START HERE and Settings, in one file.

✨ What You Get Inside

- START HERE: step-by-step setup, a map of every tab and my contact email

- Settings: business name, retainer %, balance-due days, mileage rate, dashboard year, inquiry follow-up days, session types with turnaround in business days and every dropdown list

- Inquiries: days open, a follow-up flag after the number of days you set, plus inquiries, bookings, booking rate and booked revenue for each of 8 lead sources (formulas and dropdowns filled down to row 500)

- Clients & Sessions: package plus up to 2 add-ons, retainer, balance, balance due date (a set number of days before the session), total hours, costs including travel miles, and your effective hourly rate (formulas and dropdowns filled down to row 500)

- Packages & Pricing: an 8-package grid (price, shoot and edit hours, images delivered, list price per hour), a 7-add-on grid, a printable proposal calculator (package plus up to 3 add-ons gives price, retainer, balance, balance due date, gallery delivery date and image count) and effective hourly rate by session type

- Contracts & Payments: contract sent and signed dates and up to 3 payments per client, with paid to date, remaining, payment status (Unpaid / Partial / Retainer paid / Paid in full), an overdue flag and contract status

- Workflow & Delivery: 7 stages per session, a gallery due date counted in business days from the session by session-type turnaround, days left, images delivered vs package, and Delivered on time / Delivered late, Due this week and Overdue flags

- Gear & Expenses: gear list with straight-line depreciation and book value, plus an expense log with mileage (formulas and dropdowns filled down to row 500)

- Dashboard: 8 KPI cards and 3 charts (revenue by session type, inquiry pipeline by status, booked revenue by month for the year you set)

💡 Who This Is For

- Portrait, family and newborn photographers

- Wedding photographers juggling retainers, payment plans and long gallery turnarounds

- Brand, headshot, event and real estate photographers

- Anyone who wants to know their real hourly rate after editing and travel time

🔄 Before & After Using This Template

- Before: Inquiries lost in messages and email / After: A lead log with follow-up flags and booking rate by lead source

- Before: Guessing who still owes a balance / After: Payment status, remaining balance and overdue flags for every client

- Before: Galleries delivered whenever they are ready / After: A business-day gallery due date for every session, with Due this week and Overdue flags

🏆 What Makes This Template Better

- Booked sessions flow into Contracts & Payments, Workflow & Delivery and the Dashboard, so you never copy numbers between sheets

- Live formulas throughout, so totals, flags and charts update as you type

- Every dropdown list lives on Settings, so you can rename items to fit your business

- Formula cells are pre-locked and shaded gray; sheet protection is off, so you can switch it on to prevent accidental edits

- Rows marked EXAMPLE DATA show how each tab works before you add your own numbers

- One ready .xlsx file: no zip to unpack

⚡ Get Results in Minutes

- Download instantly

- Open in Excel 2019 or later, Microsoft 365, or Google Sheets

- Set your packages and retainer on Settings and Packages & Pricing, then replace the EXAMPLE DATA rows

- Start using it immediately

Compatibility: Works in Excel 2019 or later, Microsoft 365, or Google Sheets. No macros.

Sample data is fictional. Replace it with yours.

🔒 Instant Access

Once you purchase, you get immediate access to your files.

Need it tailored? Get a Custom Build of this kit built around your business: https://payhip.com/b/Vs6m3

We’re a new store, but our digital tools are built to save you time, simplify your workflow, and help your business grow. Your trust matters — and every product is designed to deliver real results.

Thank you for supporting a growing brand.

— Kyle P. Herrick, Founder

✔️ Satisfaction Guarantee

If this template doesn’t help you save time or improve your workflow, message me and I’ll make it right. Your success matters.

💬 Need Help?

Message me anytime — I’m here to help you get the most out of your templates. You can also email herrickkyle87@outlook.com (the address is on the START HERE tab too).

🚀 Ready to Use This Template?

Click “Buy Now” to get instant access and start using it today.

Organization tool only; not tax, legal, accounting or financial advice.