Childcare Data Trackers Excel Sign-In Sheet, Ratio Checker, Meal, Nap & Milestone Log for Daycare
Keep your program's daily records in one organized workbook, with editable templates to adapt to your program's policies.
What's inside
- Start Here: how to use the workbook, setup steps and a color key
- Child Roster: birthdates with automatic age in months, rooms and authorized pickups
- Daily Sign-In & Out: times in and out, who dropped off and picked up, and hours attended
- Staff-to-Child Ratio: enter children present by age group and staff present to see children per staff; ratio rules vary by state, so you enter your own required ratios in Settings
- Meals & Snacks: meal, foods served, amount eaten and an allergy reminder from the roster
- Naps & Rest: down and up times with minutes slept
- Developmental Milestones: observation checklist across social-emotional, language, cognitive and physical domains (an observation tool, not a screening or diagnosis)
- Incident & Accident Log: editable template to adapt to your program's policies
- Family Communication: conversations, topics and follow-ups
- Monthly Dashboard: formula summaries by room and four charts
- Lists & Settings: your program settings, your ratios, age-group cutoffs and dropdown lists
LOW PREP: Enter your settings, ratios and roster once, then pick a child from a dropdown and type times. Ages, hours, minutes slept, ratio math and the dashboard calculate automatically. Includes a SAMPLE workbook with 22 fictional children, a BLANK workbook and a 5-page Quick Start Guide.
Built for Microsoft Excel. The files also open in Google Sheets, where a few automatic features (such as self-expanding dropdown lists) may work differently.
License: Single-site license. For multi-site or program licenses, send a message through the store's Contact page.
Designed by a classroom teacher and instructional coach. Illustrations are created with AI tools; all content is written and reviewed for standards alignment and classroom use.
