FREE Machine Maintenance Checklist & Breakdown Log – Excel & Google Sheets Template for Small Factories

Stop missing planned maintenance. Spot the machines that keep breaking down.

This FREE spreadsheet is made for small factories, workshops and maintenance teams who still run maintenance on paper or messy Excel files.

WHAT IT DOES

✔ Machine register – up to 200 machines in one place

✔ Planned maintenance checklist – choose Daily, Weekly, Monthly, Quarterly, Half-Yearly or Yearly and enter the last-done date. The next due date is calculated for you.

✔ Automatic colours – RED = overdue, AMBER = due within 7 days, GREEN = OK

✔ Breakdown log – record problem, root cause, action taken, parts used, downtime and repair cost

✔ Repeat alert – any machine with 3 or more breakdowns is flagged automatically

✔ Summary tab – overdue tasks, breakdowns this month, total downtime and repair cost per machine

WHAT YOU GET

- 1 Excel file (.xlsx) with 5 tabs: Start Here, Summary, Machines, PM Checklist, Breakdown Log

- Works in Microsoft Excel (2010+), Google Sheets and LibreOffice

- No macros, no installation, no subscription

- Example row on each tab so you can see how to fill it in

HOW TO USE

1. Download and open the file

2. Add your machines on the Machines tab

3. Add maintenance tasks on the PM Checklist tab

4. Update the "Last Done" date each time a job is finished

5. Check the Summary tab every morning

Coming soon: a full Small Factory Maintenance System with spare-parts stock and reorder alerts, a downtime and cost dashboard, work orders and printable checklists. Follow our shop to be notified when it launches.

Created by Fortune Business Templates – a business run by someone who supplies maintenance materials to manufacturing companies every day.

Note: This template was made with AI assistance under the creative direction of the seller. Images show sample data for illustration. For personal or internal business use – please do not resell or share the file.