Workplace Digital Hygiene Workbook — Keep Your Work Life Secure as an Employee | Printable PDF

Workplace Digital Hygiene Workbook: Keep Your Work Life Secure as an Employee | Printable PDF

Guilty of any of these?

• You use the same password at work and at home.
• You walk away from your desk without locking your screen.
• You click links in work emails without checking where they really go.
• You've emailed a work file to your personal account "just this once."
• You've pasted work information into an AI tool without asking IT.
• You're not sure who to call if something at work looks off.

At work, it often takes just one moment to cause a breach: one click on a phishing link, one password reused from a breached site, or one laptop left unlocked. Your IT team can't watch every click. The habits that keep a company safe are the ones each employee practices every day.

This workbook is for you as an employee. It doesn't cover IT's job. It covers yours: how to keep your own work life secure, where the line sits between work and personal data, and exactly what to do when something feels wrong. Work through its 3 pages of checkboxes and blanks when you start a job, then re-do it once a year.

What's inside (9 sections):

• Your Work Info: your IT, security and HR contacts written down in one place.
• Account Security: a unique work password, two-factor authentication, and no shared or personal-email logins.
• Device Habits: lock every time, auto-lock, no unknown USB drives, and following remote-work rules.
• Phishing Defense: check the real sender, hover before clicking, and confirm payment requests by voice.
• Data Handling: access only what you need, keep work data off personal clouds, and shred printouts.
• Personal/Work Boundary: social media, LinkedIn posts, AI tools and BYOD rules.
• When Something's Off: who to report to for a suspicious email, a lost device or a compromised account.
• Offboarding Prep: what stays with the company and what you'd return if you left tomorrow.
• Habit Scorecard: rate yourself from 1 to 5 on the habits that matter most.

What you'll learn:

• Why your work password must never be used anywhere else
• The 5-second habit that protects an unlocked desk
• How to spot a phishing email before you click
• Where the line sits between work and personal data
• Who to call, and how fast, when something's off
• What to hand back, and leave behind, when you move on

Who it's for: any employee in any role (office, retail, healthcare, remote or hybrid), new hires settling in, and anyone who wants to be the person attackers can't fool.

What you get:

• A 3-page printable workbook, US Letter size, as an instant download
• 9 sections with checkboxes and write-in blanks
• A habit scorecard to rate yourself and re-check each year
• Print it and write by hand, or read it on any device
• Yours forever: re-do it whenever your job changes

Small habits make a big difference.

Great Companion Guides

• Phishing Email Detection Cheat Sheet
• Spotting Malicious Apps Cheat Sheet
• App Permissions Audit Cheat Sheet
• Online Banking Safety Checklist
• Router Hardening Cheat Sheet
• Identity Theft Warning Signs Checklist

All Sales Final. Please reference this page for details.